Joint Audit Committee
The next Joint Audit Committee (JAC) meeting will take place on: 16 March 2021
The meeting will be held virtually, if you would like to attend the public meeting as a member of the public or a press, please contact Samantha Bleach, Assurance Officer via email: Samantha.bleach@sussex-pcc.gov.uk with your request by no later than Monday 15 March 2021.
The JAC’s Terms of Reference and Procedural Arrangements are approved annually.
Full details
16 March 2021
1 Apologies for absence
2 Urgent matters
3 Personal interests
4 Minutes of the Last Meeting of the Committee held on 15 December 2020 and action logs
5 Reports from other External Bodies
6 Collaboration Update (Verbal update)
7 Annual report – Information Management
8 Annual report – Health & Safety | Stats Q1 | Stats Q2
9 Exclusion of the public and press
PART 2
10 Any exempt items considered urgent by the Chairman
11 Exempt Minutes of the Last Meeting of the Committee held on 11 December 2019 and action log
12 Annual Report – Health & Safety exempt report appendix
13 Update;
a) Chief Constable/Deputy Chief Constable
b) Update from Chief Executive & Monitoring Officer
14 Risk Management Report
15 Internal Audit Reports & Management Actions
a) Reports Issued
b) Progress with Agreed Actions
16 Enterprise Resource Planning -Update on the ERP/Equip programme
PART 1
18 Treasury Management Strategy 2021/22 incorporating the Capital Strategy| Appendix A | Capital Strategy Appendix B
19 External Audit –
a) Annual Audit Letter | Appendix A
b) Audit Update (Verbal report)
20 Internal Audit
a) Progress report | Appendix A
b) Draft Internal Audit Plan 2021/22 | Appendix A | Appendix B | Appendix C
21 Annual Governance Statements – Update report | Appendix A | Appendix B | Appendix C | Appendix D
23 Annual Review of Policies & Procedures | Appendix A | Appendix B OSPCC | Appendix B CC | Appendix C | Appendix C Schedule | Appendix D
24 Update on preparation of Statement of Accounts 2021
25 Annual review of the joint Audit Committee Terms of Reference | Terms of Reference
27 Date of the next meeting – 09:30 Friday 18 June 2021
15 December 2020
PART 1
1. Apologies for absence
2. Urgent matters
3. Personal interests
4. Minutes of the Last Meeting of the Committee held on 26 November 2020 and Action Log
5. Chief Constable's Priorities
6. Reports from other External Bodies
7. Exclusion of the public and press
PART 2
8. Any exempt items considered urgent by the Chairman
9. Exempt Minutes of the Last Meeting of the Committee held on 26 November 2020 and Action Log
10. Update from
(a) Chief Constable - including Organisational Learning Board (OLB) report
(b) Chief Executive & Monitoring Officer
11. Risk Management Report | Appendix A | Appendix B
12. Internal Audit Reports and Management Actions
(a) Reports Issued
(b) Progress with Agreed Actions
13. Enterprise Resource Planning - Update on ERP/Equip programme
PART 1
14. Equality & Diversity - Annual Report | Appendix A | Appendix C | Appendix D
15. Health & Safety - Annual Report | Q1 | Q2 | Assault Data |
16. Gifts, Hospitality & Expenses - Annual Report, Police & Crime Commissioner and Chief Constable
17. Procurement - Social Value
18. External Audit - Annual Audit update
19. Internal Audit -
(a) Progress Report, including External Quality Assessment report | Appendix A
(b) Internal Audit strategy and plan 2021/22, including Internal Audit Charter & Surrey Police / Sussex Police Collaboration – Internal Audit protocol
20. Annual Governance Statements - summary report | Sussex Police | OSPCC
21. Mid-Year Treasury Management report
23. Date of next meeting - 16 March 2021
26 November 2020
PART 1
1. Apologies for absence
2. Urgent matters
3. Personal interests
4. Minutes of the Last Meeting of the Committee held on22 September 2020 and Action Logs
5. Exclusion of the public and press
PART 2
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 22 September 2020 and Action Logs
PART 1
8. External Auditors Audit Results Report for the year ended 31 March 2020 | Audit Report (Including Letters of Representation)| Request for letter of Representation | Letter of Representation
9. Annual Governance Statements 2019-2020 | Appendix A - Police & Crime Commissioner | Appendix B - Chief Constable
10. Statements of Accounts 2019-2020 | Appendix A - Police & Crime Commissioner & Group | Appendix B - Chief Constable
11. Date of the next meeting - 09:30 Tuesday 15 December 2020
22 September 2020
Joint Audit Committee Meeting 22 September 2020
PART 1
1. Apologies for absence
2. Urgent matters
3. Personal interests
4. Appointment of Chair
5. Minutes of the Last Meeting of the Committee held on 10 June 2020 and Action logs
6. Diversity - Maintaining Community Confidence following the death of George Floyd - Equality and Diversity Summary paper
7. Reports from other External Bodies
8. Response to the Annual Joint Audit Committee Member's report | Police & Crime Commissioner |Chief Constable
9. External Audit - Annual Audit Update 2019-20
10. Internal Audit Update Report 2019-20 including Annual Internal Audit Opinion| Appendix A
11. Annual Governance Statements - summary report
12. Financial Arrangements - Report on Contract Waivers & Breaches |Appendix A | Appendix B
13. Statement of Accounts
14a. Treasury Management Annual Report
14b. Update to the 2020/21 Treasury Management Strategy Statement |Appendix A
15. Exclusion of the public and press
PART 2
16. Any exempt items considered urgent by the Chairman
17. Exempt Minutes of the Last Meeting of the Committee held on 10 June 2020 and action log
18. Update from Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable
19. Risk Management -
a) Assurance Mapping
b) Risk Management Report
20. Internal Audit Reports & Management Actions
a) Reports Issued
b) Progress with Agreed Actions
c) The impacts of COVID on the Internal Audit Plan
21. Enterprise Resource Planning - Update on the ERP/Equip programme
PART 1
22. OSPCC Risk Management Strategy | Appendix A
24. Date of the next meeting - 09:30 Tuesday 15 December 2020
10 June 2020
PART 1
1. Apologies for absence
2. Urgent matters
3. Personal interests
4. Minutes of the Last Meeting of the Committee held on 18 March 2020 and Action Log
5. Reports from other External Bodies
6. Joint Audit Committee Member's Annual Report
7. Exclusion of the public and press
PART 2
8. Any exempt items considered urgent by the Chairman
9. Exempt Minutes of the Last Meeting of the Committee held on 18 March 2020
10. Update from Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable
11. Risk Management Report
12. Internal Audit Reports & Management Actions
a) Reports Issued
b) Progress with Agreed Actions
13. Enterprise Resource Planning - update on the ERP/Equip programme
PART 1
14. Counter Fraud Update from PSD
15. External Audit
a) Audit Plan - Addendum COVID19
16. Internal Audit Update Report 2019-20 including Annual Internal Audit Opinion| report
17. Annual Governance Statements 2019-20 | Sussex Police | OSPCC
18. Financial Arrangements
a) Report on Debts Approved for Write-Off
b) Report on Contract Waivers & Breaches | Appendix A | Appendix B
c) Procurement - Implications on Procurement and Contract Standing orders Resulting from COVID-19 | Briefing Paper
21. The role of the Police & Crime Commissioner in response to the COVID-19 pandemic | Report
22. Date of the next meeting - 09:30 Thursday 30 July 2020
18 March 2020
PART 1
1. Apologies for absence
2. Urgent matters
3. Personal interests
4. Minutes of the last meeting of the Committee held on 11 December 2019 and action log
5. Reports from Other External Bodies
6. Collaboration Update - oral report
7. Exclusion of the public and press
PART 2
8. Any exempt items considered urgent by the Chairman
9. Exempt minutes of the last meeting of the Committee held on 11 December 2019 and action log
10. Update from the Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable
11. Risk Management Report
12. Internal Audit Reports & Management Actions;
a) Reports Issued
b) Progress with Agreed Actions
13. Enterprise Resource Planning - Update on the ERP/Equip programme
14. IT Update Report;
a) Pentangle Key Components - portfolio update
b) Foundation IT (FIT) - portfolio update
PART 1
15. Treasury Management Strategy 2020/21 incorporating the Capital Strategy | Appendix A | Appendix B
16. External Audit - Audit Plan
17a. Internal Audit Charter & Internal Audit Plan 2020/21 | Appendix A | Appendix B
17b. Internal Audit Update Report 2019/20 | Appendix A
18. Progress Report on the Annual Governance Statements 2019/20 | Force | PCC |
19. Annual Review of Policies and Procedures
- Code of Corporate Governance
- Scheme of Delegation | PCC | CC |
- Memorandum of Understanding| Schedule
- Financial Regulations
- Contract Standing Orders
20. Update on the Changes for the 2019/20 Annual Accounts
21. Mandatory Training - Completion Rates, Risks & Mitigation | Appendix A
23. Date of the next meeting
11 December 2019
PART 1
1. Apologies for absence
2. Urgent matters
3. Personal interests
4. Minutes of the Last Meeting of the Committee held on 30 September 2019 and action logs
5. Transformation Strategy 18/22 Update - oral update
6. External Audit - Audit Committee Briefing
7. Annual Governance Statement - Update Report | PCC | Force | Timeline
8. Health & Safety Annual Report| Appendix 1 | Appendix 2 | Appendix 3 | Appendix 4 | Appendix 5
9. Internal Audit Progress Report Executive Summary | Report
10. Treasury Management Green Investment options Executive Summary | Report
11. Equalities and Diversity Strategy Update Annual Report | Appendix A |Appendix B | Appendix C | Appendix D
12. Reports from other External Bodies
13. ICT Assurance Map - oral report
14. Gifts & Hospitality (PCC & CC) Report
15. Streamlining the Statement of Accounts - paper to follow
16. Exclusion of the public and press
PART 2
17. Any exempt items considered urgent by the Chairman
18. Exempt Minutes of the Last Meeting of the Committee
19. Annual Report from Head of Information Management
20. Enterprise Resource Planning - Update on the ERP/Equip programme
21. Risk Management Report
22. Internal Audit Recommendations;
a) Reports Completed
b) Recommendations
PART 1
25. Date of the next meeting
30 September 2019
PART 1
1. Apologies for absence
2. Urgent matters
3. Personal interests
4. Minutes of the Last Meeting of the Committee held on 29 July 2019 and action logs
5. External Audit - Annual Audit Letter 2018/19
6. Annual Governance Statement - Update report. Appendix A OSPCC| Appendix B Sussex Police
7. Update on Completion of Mandatory Training
8. Internal Audit -
(a) (Cover Report) | Progress Report
(b) MKI Insight System & Management Actions
9. Financial Arrangements - Report on Debts Approved for Write-Off
10. Reports from other External Bodies
11. Treasury Management Mid-Year Performance Report
12. Review of Terms of Reference | Terms of Reference | CIPFA Comparison | July 2019 draft
13. Future JAC Reporting Style
PART 2
14. Exclusion of the public and press
15. Any exempt items considered urgent by the Chairman
16. Exempt Minutes of the Last Meeting of the Committee held on 29 July 2019 and action log
17. Enterprise Resource Planning - Update on the ERP/Equip programme
18. Risk Management Report
19. Internal Audit -
(a) Reports Issued
(b) Recommendations
20. Financial Arrangements -
(a) Report on Contract Waivers
(b) Report on Assurances from Procurement Board
21. Updates from Chief Executive & Monitoring Officer and the Deputy Chief Constable
PART 1
23. Date of the next meeting - 09:30 Wednesday 11 December 2019
29 July 2019
PART I
1. Apologies for absence
2. Urgent Matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.
3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.
4. Minutes of the Last Meeting of the Committee held on 17 June 2019 and action log
5. Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee - External Auditors Audit Results Report for the year ended 31 March 2019 (including letters of representation)
6. Annual Internal Audit Report and Opinion 2018-19, report by Chief Internal Auditor Appendix
7. Annual Governance Statements 2018-19, report by Chief Finance Officer and Executive Director of Commercial & Financial Services (appendix A PCC) (appendix B CC)
8. Statements of Accounts 2018-19, report by Chief Finance Officer and Executive Director of Commercial & Financial Services, report by Chief Finance Officer and Executive Director of Commercial & Financial Services (circulated to members’ separately and available online on www.sussex-pcc.gov.uk – to follow)
9.Treasury Management Annual report 2018-19, report by Chief Finance Officer
10. Response to JAC Annual Report 2019
(a) Written response from the Police & Crime Commissioner(PCC)
(b) Written response from the Chief Constable (CC)
11. Terms of Reference Review, report by Chief Executive & Monitoring Officer (appendix A CIPFA comparison) (appendix B Comments) submitted by JAC
12. Exclusion of the public and press -
To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.
PART II
13. Any exempt items considered urgent by the Chairman
14. Exempt Minutes of the Last Meeting of the Committee held on 17 June2019 and action log
15. Equip Update from previous meting
(a) Response from PCC and CC on JAC recommendations - report by Chief Finance Officer and Executive Director of Commercial & Financial Services (TO FOLLOW)
(b) Response to the latest Grant Thornton report - report by Senior Responsible Officer ERP Portfolio ERP
(C) Progress on commercial/advisory review - – report by Executive Director of Commercial & Financial Services (ORAL UPDATE)
PART I
Appointment of Chair
17 June 2019
AGENDA
1. Apologies for absence
2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.
3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.
4. Minutes of the Last Meeting of the Committee held on 17 March 2019 and Action Log.
EXEMPT
5. Exclusion of the public and press
To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.
6. Any exempt items considered urgent by the Chair
7. Exempt Minutes of the Last Meeting of the Committee held on 17 March 2019 and Action Log.
8. EQUIP
(a) Report to the Police & Crime Commissioner for Sussex on the Surrey, Sussex and Thames Valley Tri Force ERP (Equip) Project and Responses.
(b) ERP/EQUIP Update
(C) EQUIP Governance and the role of JAC
9. Risk Management
10.
a) Internal Audit Reports Issued
b) Internal Audit Recommendations
11. Update from the Chief Executive & Monitoring Officer and Deputy Chief Constable
NON EXEMPT
12. Joint Audit Committee Annual Report 2018-19 - report by the JAC Chair
13. Plans to Utilise the Apprenticeship Levy by Sussex Police - report by the Director of People Services
14a. Police Sector Audit Committee Briefing |Appendix
14b. Annual Audit Fee Letter for PCC and CC
14c. Progress Report of 2018/19 Audit - to follow.
15a. Internal Audit Update Report 2018/19-2019/20 | Appendix
15b. Updated Internal Audit Plan & Charter 2019/20 | Appendix |Appendix
15c. Internal Audit Joint Working Agreement | Appendix
16. Update on the 2018/19 Annual Statement of Accounts
17a. Report on Debts Approved for Write-Off (Oral update)
17b. Report on Contract Waivers & Breaches
18. Report from Other External Bodies - report by Deputy Chief Constable
19. Annual Governance Statements 2018/19 Force AGS | OSPCC AGS
20. Annual Review of Policies and Procedures - Decision Making Framework
21. Forward Work Programme - report by the Chief Executive & Monitoring Officer
22. Date of the next meeting - 29 July 2019
21 March 2019
AGENDA
1. Apologies for absence
2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.
3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.
4. Minutes of the Last Meeting of the Committee held on 3 December 2018 and Action Log.
EXEMPT
5. Exclusion of the public and press
To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.
6. Any exempt items considered urgent by the Chair
7. Exempt Minutes of the Last Meeting of the Committee held on 3 December 2018 and Action Log.
8. ERP (Equip) Update (a) ERP (Equip) Governance and the Role of JAC (b) Management Responses
9. Risk Management
10. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable
NON EXEMPT
11. Counter Fraud Strategy - Action and Resources - report by the Deputy Chief Constable
12. Collaboration Update - report by the Deputy Chief Constable (to follow)
13. ICT Assurance Map and Update from the Chief Information Officer - verbal report by the Joint Chief Information Officer
14. Annual Review of Policies and Procedures | Code of Corporate Governance| Scheme of Delegation | Memorandum of Understanding and Schedule | Financial Regulations | Contract Standing Orders - report by the Chief Executive & Monitoring Officer, Executive Director for Commercial & Financial Services, Chief Finance Officer
15a. External Audit 2018/19 Audit Plan for the PCC and CC| Appendix – report by the Associate Partner, Ernst & Young 15b. Police Sector Audit Committee Briefing |Appendix
16a. Internal Audit Update Report 2018-19 | Appendix 16b. Draft Internal Audit Plan & Charter | Appendix A | Appendix B | Appendix C | Appendix D - report by Chief Internal Auditor
17. Treasury Management Strategy Statement 2019/20 Appendix A | Appendix B - report by the Chief Finance Officer
18. Update on Changes for the 2018/19 Accounts - report by Executive Director for Commercial & Financial Services
19. Financial Arrangements - Report on Debts Approved for Write-Off - report by Executive Director for Commercial & Financial Services
20. Financial Arrangements - Report on Contract Waivers - report by Executive Director for Commercial & Financial Services
21. Report from Other External Bodies - report by Deputy Chief Constable
22. Progress Report on the Preparation of the Annual Governance Statement Updates 2018/19 Force AGS | OSPCC AGS -report by the Chief Finance Officer and Executive Director for Commercial & Financial Services
23. Terms of Reference Review Appendix - report by the Chief Executive & Monitoring Officer
24. Appointment of New Independent Members of the Joint Audit Committee - report by the Chief Executive & Monitoring Officer
25. Forward Work Programme - report by the Chief Executive & Monitoring Officer
26. Date of the next meeting - 17 June 2019
3 December 2018
AGENDA
1. Apologies for absence
2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.
3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.
4. Minutes and Notes of the Last Meetings of the Committee held on;
EXEMPT
5. Exclusion of the public and press
To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.
6. Any exempt items considered urgent by the Chair
7. Exempt Minutes of the Last Meeting of the Committee:
(a) 5 June 2018
(b) 25 September 2018
8. ERP (Equip) Governance and the Role of JAC
9. Risk Management
10. Financial Arrangements - Report on Contract Waivers – report by the Director of Finance
11. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable
NON EXEMPT
12. Health & Safety Update Reports – 1 - 01/11/17 – 28/02/18 & 2 - 01/03/18 – 30/06/18 - report by the Head of Health & Safety
13. Equality and Diversity Summary Paper - report by the Diversity Manager
14. Annual Review of Accounting 2018/19 – report by the Executive Director for Commercial and Financial Services and Chief Finance Officer
15. Police Sector Audit Committee Briefing Cover report | Appendix - report by the Associate Partner, Ernst & Young
16. Internal Audit Progress Report | Appendix – report by the Chief Internal Auditor
17. Reports from other External Bodies – report by Deputy Chief Constable
18. Annual Governance Statement – CC | PCC Update report | appendix c - report by the Chief Finance Officer and Director of Finance
19. Forward Work Programme - report by Chief Executive & Monitoring Officer
20. Date of the next meeting - 21 March 2019
25 September 2018
AGENDA
1. Apologies for absence
2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.
3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.
4. Minutes of the Last Meetings of the Committee held on;
(a) 5 June 2018
(b) 30 July 2018
EXEMPT
5. Exclusion of the public and press
To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 5 June 2018
8. Enterprise Resource Planning
(a) Update on the ERP programme – report by the Programme Director
(b) ERP Gateway Points – report by the Chief Finance Officer & Director of Finance
9. Risk Management
(a) Risk Management Report – report by Chief Finance Officer and Chief Executive Officer
(b) BREXIT – impacts on Sussex Police – report by the Director of Finance
10. Financial Arrangements - Report on Contract Waivers – report by the Director of Finance
11. South East Regional Integrated Policing (SERIP) Project, Impact Report – a report by the Programme Manager
12. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable
NON EXEMPT
13. Local Policing Programme – Post Implementation Report – report by the Head of Corporate Development Department
14. Health & Safety Update Reports – 1 - 01/11/17 – 28/02/18 & 2 - 01/03/18 – 30/06/18 - report by the Head of Health & Safety
15. Update on Completion of Mandatory Training – report by the Assurance Manager
16. ICT Assurance Processes | Appendix – report by the Chief Finance Officer/Deputy Chief Constable
17. External Audit - Annual Audit Letter | Appendix - report by the Associate Partner, Ernst & Young
18. Internal Audit Progress Report | Appendix – report by the Chief Internal Auditor
19. Financial Arrangements - Report on Debts Approved for Write-Off – report by the Director of Finance and Chief Finance Officer
20. Reports from other External Bodies – report by Deputy Chief Constable
21. Annual Governance Statement – PCC | CC Update report - report by the Chief Finance Officer and Director of Finance
22. Treasury Management Mid-Year Performance Report (including ethical investing) – report by the Chief Finance Officer
23. The Office of Sussex Police & Crime Commissioner Risk Management Strategy | Appendix – report by the Chief Executive & Monitoring Officer
24. Forward Work Programme – report by Chief Executive & Monitoring Officer
25. Review of Internal Audit Provision – report by the Chief Finance Officer
26. Date of the next meeting
30 July 2018
1. Apologies for absence
2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.
3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.
4. Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee - External Auditors Audit Results Report for the year ended 31 March 2018 (including Letters of Representation)
5. Update Report – report by the Head of Internal Audit on his Annual Opinion 2017/18 (to follow)
6. Annual Governance Statements 2017-18 - report by the Chief Finance Officer and Director of Finance. Appendix a (OSPCC report) Appendix b (Force report)
7. Statement of Accounts 2017-18 – for the CC and PCC - report by Chief Finance Officer and Director of Finance
8. Treasury Management Annual Report – report by Chief Finance Officer, Office of Sussex Police & Crime Commissioner
9. JAC Members Annual Report
(a) Written response from the Police & Crime Commissioner (PCC) – report by the PCC (attached)
(b) Written response from the Chief Constable (CC) – report by the CC (attached)
5 June 2018
1. Apologies for absence
2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.
3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.
4. Appointment of Chairman for 2018-19
5. Minutes of the Last Meeting of the Committee held on 20 March 2018 and Action Log
6. Exclusion of the public and press
That, under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business (items no: 6-10 ) on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
EXEMPT
7. Any exempt items considered urgent by the Chairman
8. Exempt Minutes of the Last Meeting of the Committee held on 20 March 2018 and Exempt Action Log
9. Risk Management – Report by Chief Finance Officer and Chief Executive
Officer
10. Enterprise Resource Planning Update
(a) Update from the Senior Responsible Officer (SRO)
(b) ICT Strategy Interdependencies and Assurances – report by The Deputy Chief Constable and the Director of Finance
11. Report on Contract Waivers – report by Director of Finance
12. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable
NON EXEMPT
13. Joint Audit Committee Annual Report – report by Committee Chair
14. Annual Review of Joint Audit Committee Terms of Reference – report by Chief Executive & Monitoring Officer
15. External Audit
(a) Key Questions for Audit Committees from Police Sector Audit Committee Briefing –report by Associate Partner, Ernst & Young Appendix a
(b) Annual Audit Fee Letter 2018-19 for PCC and CC – report by Associate Partner, Ernst & Young Appendix a (PCC letter) | Appendix b (CC letter)
(c) Progress Report of 2017/18 Audit, report by Associate Partner, Ernst & Young Appendix a
16. Internal Audit Reports
(a) Annual Report 2017/18 – report by Chief Internal Auditor Appendix a
(b) Surrey Internal Audit Report 2017/18 – report by Chief Internal Auditor (oral report).
17. Reports from external bodies – Deputy Chief Constable report (submission of FMS, HMICFRS)
18. Annual Governance Statements 2017-18 - report by the Chief Finance Officer and Director of Finance Appendix a (OSPCC report) | Appendix b (Force report)
19. Update from Local Audit Quality Forum Inaugural Meeting – report by Chief Finance Officer
20. Forward Work Programme – report by Chief Executive & Monitoring Officer
20 March 2018
1. Apologies for absence
2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.
3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.
4. Minutes of the Last Meeting of the Committee held on 7 December 2017 and Action Log for Review.
5. Counter Fraud Strategy – Action and Resources – report by the Head of the Professional Standards Department.
6. Force Management Statements – report by Head of Corporate Development Department.
7. Progress Report on the Preparation of the Annual Governance Statements 2017-18 – report by Director of Finance and Chief Finance Officer. Appendix a | Appendix b
8. Risk Management Strategy and Policy Review – report by the Director of Finance. Appendix a | Appendix b
Exclusion of the public and press
To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.
EXEMPT
9. Any exempt items considered urgent by the Chairman
10. Exempt Minutes of the Last Meeting of the Committee held on 7 December 2017 (attached)
11. Risk Management – Report by Chief Finance Officer and Chief Executive Officer (attached)
12. Enterprise Resource Planning Update
(a) Update from the Senior Responsible Officer (SRO) – report by ACO Harwood
(b) Notes from the Joint JAC meeting held on 16 January 2018
(c) ICT Strategy Update – report by Joint Chief Information Officer
13. Report on Contract Waivers – report by Director of Finance
14. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable
NON-EXEMPT
15. External Audit:
a) Police Sector Audit Committee Briefing – report by the Manager (Ernst & Young) Appendix a
b) 2017-18 Audit Planning Report – report by the Manager (Ernst & Young) Appendix a
c) Update on the Appointment of the External Auditor for 2018/19 – report by the Chief Finance Officer Appendix a
d) Local Audit Quality Forum – report by the Chief Finance Officer Appendix a
16. Internal Audit:
a) Draft Internal Audit Plan and Charter 2018-19 – report by the Head of Southern Internal Audit Partnership Appendix a | Appendix b
b) Internal Audit Update Report – report by the Head of Southern Internal Audit Partnership Appendix a
c) Collaborative Assurance - report by the Head of Southern Internal Audit Partnership Appendix a
17. Annual Accounts Update:
a) Report on Debts Approved for Write-Off – report by Director of Finance and Chief Finance Officer
b) Accounting Update – oral report by the Corporate Finance Manager.
18. Treasury Management Strategy and Statement 2018/19 – report by the Chief Finance Officer Appendix a
19. Committee Update:
a) major incidents, “near misses” and lessons learned - report by the Deputy Chief Constable Appendix a | Appendix b
b) reports from other external bodies - report by the Deputy Chief Constable
20. Appointment of New Independent Member of the Committee – report by the Chief Executive & Monitoring Officer.
21. Terms of Reference Review - report by the Chief Finance Officer and Director of Finance.
22. Forward Work Programme – report by the Chief Executive & Monitoring Officer
7 December 2017
1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 20 September 2017 and Action Log for Review
5. Exclusion of the public and press
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 20 September 2017
8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
9. Financial Arrangements
(a) Joint Procurement Service Update – report by Head of Procurement
(b) Report on Contract Waivers – report by Head of Procurement
10. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable
11. JAC Members Annual Report
(a) Written response from the Police & Crime Commissioner (PCC) – report by the PCC
(b) Written response from the Chief Constable (CC) – report by the Chief Constable
12. Police Sector Audit Committee Briefing – report by the Executive Director
13. Equality and Diversity Summary Paper – report by Deputy Chief Constable
14. Reports from other external bodies – report by Deputy Chief Constable
15. Local Policing Programme Update Report – report by Programme Director
16. Information Communication Technology (ICT)
(a) National ICT Programmes – report by South East Regional Integrated Policing (SERIP) Project Manager and Chief Information Officer
(b) Information Communication Technology (ICT) Assurance Processes ICT – report by the Chief Finance Officer & Deputy Chief Constable Appendix
17. Annual Review of remaining Scheme of Corporate Governance reports – including;
(a) Financial Regulations
(b) Contract Standing Orders
reports by the Chief Executive & Monitoring Officer and Director of Finance
(c) Annual Governance Statements Update Report – report by Chief Finance Officer and Director of Finance - Appendix a, Appendix b, Appendix c.
18. Reports from External Audit, Ernst & Young - External Audit 2017-18 Annual Audit Letter for the PCC and CC - Report by the Executive Director
19. Update on Changes for the 2017-18 Annual Accounts and faster close – report by Corporate Financial Manager - Appendix a
20. Internal Audit Update Report 2017-18 – report by Chief Internal Auditor
21. Treasury Management Mid-Year Report 2017-18 – report by the Chief Finance Officer
22. Review of Police Complaints reporting to the Joint Audit Committee – report by Debbie Hill, Assurance Manager
23. Forward Work Programme – report by the Chief Executive & Monitoring Officer
20 September 2017
Agenda
- Apologies for absence
- Urgent matters
- Personal Interests
- (a) Minutes of the Last Meeting of the Committee held on 11 July 2017 and Action Log
(b) Update on Completion of Mandated Training – report by Assurance Manager
(c) Update on Gender Pay-Gap data provision – report by the Corporate Services Manager - Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- (a) Exempt Minutes of the Last Meeting of the Committee held on 11 July 2017
(b) Health & Safety – Matters Arising from the Previous Meeting on 11 July 2017 - Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Financial Arrangements - Contract Waiver
(a) Update on issues raised regarding waivers at previous meetings – report by the Head of Procurement
(b) Recent Contract Waivers – report by Head of Procurement - Update from the Chief Executive & Monitoring Officer – verbal report by the Chief Executive & Monitoring Officer
- Local Policing Programme Update – report by the Programme Director
- JAC Members Annual Report – report by the JAC Members
- (a) Police Sector Audit Committee Briefing – report by the Audit Director, Ernst & Young
(b) Update on the Appointment of External Auditors from 2018/19 – Consultation on Auditor Appointment – report by Chief Finance Officer - (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2017 – report by the Audit Director, Ernst & Young
(b) PCC and CC Letters of Representation
(c) Annual Governance Statements 2016-17 CC Appendix PCC Appendix- report by the Chief Finance Officer and Director of Finance
(d) Statement of Accounts 2016-17 for the CC and PCC - report by Chief Finance Officer and Director of Finance - Annual Review of Scheme of Corporate Governance – including;
(a) Code of Corporate Governance
(b) Schemes of Delegation
(c) Financial Regulations – to be considered on 7 December 2017
(d) Contract Standing Orders – as above
(e) Memorandum of Understanding Appendix - Reports from other External Bodies – report by Deputy Chief Constable
- (a) Internal Audit Plan Appendix 1 Appendix 2 – report by Chief Internal Auditor
(b) Internal Audit Update Report 2017-18 Appendix - Procurement of Reed Recruitment Agency – report by Financial Accountant (to follow)
- Assurance and Effective Management of the ICT Strategy – report by Chief Finance Officer
- Forward Work Programme – report by Chief Executive & Monitoring Officer
11 July 2017
- Apologies for absence Peter Gillett, Director of Finance
- Urgent matters
- Personal Interests
- (a) Appointment of Chairman for 2017-18
(b) Richard Murphy’s last meeting
(c) Appointment of new Independent Members of the Committee - Minutes of the Last Meeting of the Committee held on 23 March 2017 | Action Log
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 23 March 2017
- (a) Risk Management
(b) Cyber Security - Health & Safety – Brighton John Street Asbestos Investigation
- Update from the Chief Executive & Monitoring Officer and Chief Constable
- Police Sector Audit Committee Briefing | Appendix
- Update on the National IT Programmes Impacting on Sussex
- Local Policing Programme Update
- Reports from other External Bodies
- Annual Governance Statements 2016-17 | Appendix 1 | Appendix 2
- (a) Update Report on Changes to 2016-17 Statement of Accounts
(b) Statement of Accounts 2016-17 - Financial Arrangements
(a) Report on Debts Approved for Write-Off
(b) Report Contract Waivers - Internal Audit Report - Annual Report 2016/17 | Appendix
- Treasury Management Annual Report 2016-17 or go directly to the Treasury Management Strategy Statement
- (a) Annual Audit Fee Letter 2017-18 for PCC and CC
| Appendix 1 | Appendix 2
(b) Update on the Appointment of External Auditors from 2018/19 - Finance Change and Improvement Programme: Developing Excellence in Police Finance”
- Health and Safety Management System and Overview of Incident and Assault Data on summary statistics | Appendix
- Complaints Update – report by Chief Constable
- Forward Work Programme
23 March 2017
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 7 December 2016 | Action Log | Update from Visit to Learning and Development
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 7 December 2016
- Notes from the Joint Surrey/Sussex JAC Meeting held on 14 February 2017
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable
- Local Policing Programme Update – report by the Deputy Chief Constable
- Update Report on the Strategic Review of the Joint Surrey/Sussex IT Function – report by the Chief Information Officer
- Changes to the National Programmes Impacting on Sussex – report by the Chief Constable
- Financial Arrangements
(a) Report on Debts Approved for Write-Off – report by the Director of Finance and Chief Finance Officer
(b) Report Contract Waivers – report by the Director of Finance - Update Report on Changes to 2016-17 Statement of Accounts - report by Director of Finance and Chief Finance Officer
- Internal Audit
(a) Draft Internal Audit Plan 2017-18 – report by Chief Internal Auditor | Appendix
(b) Internal Audit Update Report 2016-17 – report by Chief Internal Auditor - Progress Report on the Preparation of the Annual Governance Statements 2016-17 - report by the Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
- External Audit
(a) External Audit 2016/17 Audit Plan for the PCC and CC – report by the Audit Director, Ernst & Young | Appendix
(b) Police Sector Audit Committee Briefing - report by the Audit Director, Ernst & Young - Treasury Management Strategy Statement 2017-18 – report by the Chief Finance Officer | Appendix
- Committee Update - reports by Deputy Chief Constable
(a) major incidents, “near misses” and lessons learned
(b) reports from other external bodies - Terms of Reference Review – report by the Chief Finance Officer and Director of Finance and Appendix 1 | Appendix 2
- Forward Work Programme – report by Chief Executive & Monitoring Officer
7 December 2016
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 22 September 2016 | Action Log
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 22 September 2016
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer and the Chief Constable
- Committee Updates – reports by Deputy Chief Constable
(a) reports from other external bodies
(b) Local Policing Programme Update Report - (a) Health and Safety Cover Report
(b) New Safety Management System | Appendix - Equalities and Diversity Summary Paper – report by Deputy Chief Constable
- Reports from External Audit, Ernst & Young
(a) External Audit 2015-16 Annual Audit Letter for the PCC and CC Report by the Executive Director
(b) Police Sector Audit Committee Briefing – report by the Executive Director | Appendix - Confirmation of External Auditor Appointment 2017/18 and Appointment from 2018/19 – report by the Chief Finance Officer | Appendix 1 | Appendix 2 | Appendix 3
- Treasury Management Mid-Year Report 2016-17 – report by the Chief Finance Officer | Appendix VII
- Annual Governance Statements Update Report | Governance Statement – report by Chief Executive & Monitoring Officer and Director of Finance
- Internal Audit Update Report – report by Chief Internal Auditor
- Update on Changes for the 2016-17 Annual Accounts – report by Director of Finance and Chief Finance Officer
- Report on Bad Debts and Waivers – report by Director of Finance and Chief Finance Officer
- Forward Work Programme – report by the Chief Executive & Monitoring Officer
22 September 2016
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 6 July 2016 | Action Log
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 6 July 2016
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
- Audit Results Report
(a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2016 – report by the Audit Director, Ernst & Young
(b) Police Sector Audit Committee Cover Report | Briefing - Statement of Accounts 2015-16 | Appendix 1 | Appendix 2 | Appendix 3
(a) Police & Crime Commissioner for Sussex & Chief Constable of Sussex Group – report by Chief Executive & Monitoring Officer and Director of Finance
(b) Chief Constable of Sussex – report by Chief Executive & Monitoring Officer & Chief Finance Officer - Annual Governance Statements Update Report – report by Chief Executive & Monitoring Officer and Director of Finance | Appendix
- Annual Review of Code of Corporate Governance - report by the Chief Executive & Monitoring Officer and Director of Finance | Appendix 1 | Appendix 2 | Appendix 3 | Appendix 4 | Appendix 5
- Internal Audit Update Report 2016-17 – report by Chief Internal Auditor
- Update on Completion of Mandated Training – report by Deputy Chief Constable and Appendix
- Committee Updates – reports by Deputy Chief Constable
(a) reports from other external bodies
(b) Local Policing Programme Update Report - Forward Work Programme – report by the Chief Executive & Monitoring Officer
6 July 2016
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 24 March 2016 | Action Log
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 24 March 2016
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
- Joint Audit Committee Annual Report 2015-16 – report by the Joint Audit Committee | Appendix
- Reports from External Audit
(a) Annual Audit Fee Letter 2016-17 | PCC | CC – report by Director, Ernst & Young
(b) Draft External Audit Plan 2015-16 – report by Director, Ernst & Young
(c) Key Questions for Audit Committees from Police Sector Audit Committee Briefing - Annual Governance Statements 2015/16 – report by Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
- Draft Statement of Accounts 2015-16 – report by Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
- Treasury Management Annual Report 2015-16 – report Chief Finance Officer
- Internal Audit - Annual Report 2015-16 – report by Chief Internal Auditor
- Health and Safety – report by the Deputy Chief Constable and Turner & Townsend | Appendix 1 | Appendix 2 | Appendix 2.1
- Complaints Update – report by Chief Constable
- Committee Updates – report by Deputy Chief Constable
(a) major incidents, “near misses” and lessons learned
(b) reports from other external bodies
(c) Sussex Local Policing Model - OSPCC Risk Management Strategy – report by Chief Executive & Monitoring Officer | Appendix 1
- Commissioning Strategy Update Report – report by the Chief Executive & Monitoring Officer | Appendix 1 | Appendix 2 | Appendix 3
- Report on Information Governance Internal Audit – report by the Chief Internal Auditor | Appendix
- Forward Work Programme – report by the Chief Executive & Monitoring Officer
- Appointment of Chairman for 2016-17
24 March 2016
- Apologies for absence
- Urgent matters
- Personal Interests Disclosures by Members and Officers
- Minutes of the Last Meeting of the Committee held on 9 December 2015 | Action Log
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 9 December 2015
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
- Terms of Reference Review – report by the Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
- Progress Report on the Preparation of the Annual Governance Statement 2015-16 - report by the Chief Finance Officer and Director of Finance | Appendix
- Internal Audit
(a) Draft Internal Audit Plan 2016-17 – report by Chief Internal Auditor | Appendix
(b) Internal Audit Update Report 2015-16 – report by Chief Internal Auditor - Update on Changes for the 2015-16 Annual Accounts - report by Director of Finance and Chief Finance Officer
- External Audit: Audit Plan – report by the Audit Director, Ernst & Young | Audit Plan | Appendix
- 2016-17 Treasury Management Strategy Statement – report by the Chief Finance Officer | Appendix
- Strategic Review of the Joint Surrey/Sussex IT Function – report by the Director of Finance
- Review of Corporate Governance Documents – report by Chief Executive & Monitoring Officer and Director of Finance | Appendix
- Counter Fraud Strategy - Actions and Resources – report by the Head of the Professional Standards Department
- Committee Updates– reports by Deputy Chief Constable
(a) major incidents, “near misses” and lessons learned
(b) reports from other external bodies
(c) the Local Policing Programme Update - Update on the Completion of Mandated Training – report by the Head of Learning and Development | Appendix
- Police & Crime Commissioner Election 2016 – report by the Chief Executive & Monitoring Officer
- Forward Work Programme – report by Chief Executive & Monitoring Officer
9 December 2015
- Apologies for absence
- Urgent matters
- Personal Interests Disclosures by Members and Officers
- Minutes of the Last Meeting of the Committee held on 23 September 2015 | Action Log
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 23 September 2015
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer
- Reports from External Audit
(a) External Audit 2014-15 Annual Audit Letter for the PCC and CC - report by Director, Ernst & Young
(b) External Audit Progress Report – report by Director, Ernst & Young | Cover report | Progress report
(c) Police Sector Audit Committee Briefing - report by Director, Ernst & Young | Cover report | Briefing - Annual Governance Statement Update Report – report by Chief Finance Officer and Director of Finance and Appendix
- Treasury Management Mid-Year Report 2015-16 – report by Chief Finance Officer
- Faster Closing of the Accounts for 2017-18 – report by Chief Finance Officer
- Internal Audit Update Report 2015-16 – report by Chief Internal Auditor
- Risk Management Strategy & Policy – report by Director of Finance and Executive | Appendix, Strategy | Appendix, Policy
- Equality and Diversity Summary Paper – report by Chief Constable | Appendix A | Appendix B | Appendix C
- Reports from Health & Safety
(a) Surrey Sussex Assault Overview – report by the Joint Health & Safety Service
(b) Joint Head of Health & Safety’s Review of Turner & Townsend Recommendations - report by the Joint Health & Safety Service | Appendix - Current Position and Completion of Mandated Training – report by Chief Constable | Appendix
- Report on Debts Approved for Write Offs – report by Director of Finance
- Committee Updates– reports by Deputy Chief Constable
(a) major incidents, “near misses” and lessons learned
(b) reports from other external bodies
(c) the Local Policing Programme Update and Appendix - Police & Crime Commissioner Election 2016 – report by Chief Executive & Monitoring Officer | Appendix 1 |Appendix 2 | Appendix 3
- Forward Work Programme – report by Chief Executive & Monitoring Officer
23 September 2015
- Apologies for absence
- Urgent matters
- Personal Interests Disclosures by Members and Officers
- Minutes of the Last Meeting of the Committee held on 9 July 2015 | Action Log
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 9 July 2015
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer Statement of Accounts 2014-15
11. Statement of Accounts 2014-15 – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C | Appendix C.ii | PCC Accounts | Chief Constable Accounts
12. (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2015 | Cover Report
(b) Police Sector Audit Committee Briefing | Cover Report
13. Annual Governance Statements Update Report – Report by Chief Finance Officer and Director of Finance | Appendix
14. Policy Review for Declaration of Gifts and Hospitality - reports by the Head of Professional Standards Department
15. Internal Audit Progress Report – report by Chief Internal Auditor
16. Joint Change Board - Governance Arrangements – report by Interim Joint Head of IT
17. Committee Updates – reports by Deputy Chief Constable
(a) major incidents, “near misses” and lessons learned
(b) reports from other external bodies
18. Forward Work Programme – report by the Chief Executive & Monitoring Officer
9 July 2015
- Apologies for absence
- Urgent matters
- Personal Interests
- Appointment of Chairman for 2015-16
- Minutes of the Last Meeting of the Committee held on 25 March 2015 | Action Log
- Exclusion of the public and press
- Any exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 25 March 2015
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
- Joint Audit Committee Annual Report 2014-15 | Appendices 1-2 | Appendix 3
- Reports from External Audit
(a) Annual Audit Fee Letter 2015/16 for PCC and CC | Cover Report | PCC fee letter | CC letter
(b) Draft External Audit Plan 2014-15 | Cover Report | Audit Plan - Annual Governance Statements
(a) Sussex Police & Crime Commissioner Annual Governance Statement | Report | Appendix A
(b) Chief Constable of Sussex Annual Governance Statement - Draft Statement of Accounts 2014-15 – report by Chief Finance Officer and Director of Finance | PCC Accounts | CC Accounts
- Treasury Management Annual Report 2014-15
- Internal Audit – Annual Report 2014-15 – report by Chief Internal Auditor
- Equalities and Diversity Summary Paper – report by Deputy Chief Constable | Appendix A | Appendix B | Appendix C | Appendix D
- Health and Safety – report by the Deputy Chief Constable
- Commissioning Framework – report by Chief Executive & Monitoring Officer | Appendix
- Complaints Update – report by Chief Constable | Appendix
- Committee Updates – report by Deputy Chief Constable (a) major incidents, “near misses” and lessons learned
(b) reports from other external bodies
(c) verbal update on Sussex Local Policing Model - Forward Work Programme – report by the Chief Executive & Monitoring Officer
25 March 2015
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 10 December 2014 | Action Log
- Terms of Reference Review – report by the Chief Finance Officer and Director of Finance | Appendix A | Appendix B
- Progress Report on the Preparation of the Annual Governance Statement 2014 -15 | Appendix
- Internal Audit
(a) Draft Internal Audit Plan 2015-16 – report by Chief Internal Auditor | Appendix
(b) Internal Audit Update Report 2014-15 – report by Chief Internal Auditor - Update on Changes for the 2014-15 Annual Accounts and Review of Accounting Policies – report by Chief Finance Officer and Director of Finance
- Public Sector Audit Committee Briefing – report by the Audit Director, Ernst & Young
- Treasury Management Strategy Statement – report by the Chief Finance Officer | Appendix
- Reports on Debts Approved Write-Off – report by the Director of Finance
- Collaboration with Surrey – report by Director of Finance and Chief Finance Officer
- Review of Partnerships – report by the Chief Executive & Monitoring Officer | Appendix A | Appendix B
- Annual Review of Policies and Procedures in Code of Governance – report by Chief Executive & Monitoring Officer, Chief Finance Officer and Director of Finance | Appendix A | Appendix B
- Forward Work Programme – report by Chief Executive & Monitoring Officer
- Exclusion of the public and press
- Any other exempt items considered urgent by the Chairman
- Minutes of the Joint Audit Committee held on 10 December 2014
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update Report by Chief Executive & Monitoring Officer
10th December 2014
- Apologies for absence
- Urgent matters
- Personal Interests Disclosures
- Minutes of the Last Meeting of the Committee held on 24 September 2014 | Action Log
- External Audit 2013-14 Annual Audit Letter for the PCC and CC - report by Director, Ernst & Young
- External Audit Progress Report – report by Director, Ernst & Young
- Annual Governance Progress Report – report by Chief Executive Officer and Director of Finance | Appendix
- Treasury Management Mid-Year Report 2014-15 – report by Chief Finance Officer | Appendix
- Internal Audit Update Report 2014 -15 – report by Chief Internal Auditor
- IT Infrastructure Improvement Programme Update – report by Chief Information Officer
- Counter Fraud Arrangements – report by Director of Finance | Appendix
- Grants to Third Party Organisations – report by the Chief Executive & Monitoring Officer | Appendix A | Appendix B | Appendix C
- Health & Safety Report – report by the Chief Constable
- Forward Work Programme – report by Chief Executive & Monitoring Officer
- Exclusion of the public and press
- Any other exempt items considered urgent by the Chairman
- Minutes of the Joint Audit Committee held on 24 September 2014
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer - Oral report by the Chief Executive & Monitoring Officer
24th September 2014
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 25 June 2014 | Action Log
- Sussex Police – Police & Crime Commissioner and Chief Constable – Audit Results report for the year ended 31 March 2014 - report by Director, Ernst & Young | PCC results | CC results
- Statement of Accounts for the year ended 31 March 2014
(a) Police & Crime Commissioner for Sussex and Chief Constable of Sussex Group – report by Chief Finance Officer and Director of Finance
(b) Chief Constable of Sussex – report by Chief Finance Officer and Director of Finance - Annual Governance Statements – report by the Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
- Audit Committee Annual Report – 2013-14 – report by the Joint Audit Committee | Appendix A
- Internal Audit Update Report 2014-15 – report by Chief Internal Auditor
- Gifts, Hospitality and Declarations of Interest – Process Review – report by Chief Executive & Monitoring Officer
- Equality and Diversity Assurance – report by the Chief Executive & Monitoring Officer | Report
- Bad Debt Update – report by the Director of Finance and Chief Finance Officer
- Complaints Process Overview – report by the Chief Executive & Monitoring Officer and Head of Professional Standards Department | Appendix
- Forward Work Programme – report by Chief Executive & Monitoring Officer
- Exclusion of the public and press
- Any other exempt items considered urgent by the Chairman
- Minutes of the Joint Audit Committee held on 25 June 2014
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer - Oral report by the Chief Executive & Monitoring Officer
25th June 2014
- Apologies for absence
- Urgent matters
- Personal Interests
- Appointment of Chairman for 2014-15
- Minutes of the Last Meeting of the Committee held on 26 March 2014
- Police & Crime Commissioner for Sussex and Chief Constable of Sussex – Audit Plan Year Ending 31 March 2014 – report by Director, Ernst & Young
- Terms of Reference Review – report by Chief Executive & Monitoring Officer | Appendix
- Draft Annual Governance Statements – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B
- Draft Statement of Accounts – report by Chief Finance Officer and Director of Finance | Appendix
- Treasury Management Annual Report 2013-14– report Chief Finance Officer
- Internal Audit Report 2013-14 and Annual Opinion – report by Chief Internal Auditor
- Forward Work Programme – report by the Chief Executive & Monitoring Officer
- Health and Safety – report by the Chief Constable
- Contract Waivers – report by Director of Finance | Appendix
- Exclusion of the public and press
- Any other exempt items considered urgent by the Chairman
- Exempt Minutes of the Last Meeting of the Committee held on 26 March 2014
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
26th March 2014
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 27 November 2013 | Action log
- Stage 2 Staff Transfer and New Governance Arrangements – Chief Executive & Monitoring Officer, Chief Finance Officer and Director of Finance | Statement of Corporate Governance | Appendix
- Progress Report on the Preparation of the Annual Governance Statement 2013-14 – report by the Chief Finance Officer and Director of Finance | Appendix
- Internal Audit
(a) Draft Internal Audit Plan 2014-15 – report by Chief Internal Auditor | Plan
(b) Internal Audit Update Report 2013-14 – report by Chief Internal Auditor - Local Government Audit Committee Briefing – report by the Audit Director, Ernst & Young
- 2014-15 Treasury Management Strategy Statement – report by the Chief Finance Officer | Covering Report
- Update on Changes for 2013-14 Annual Accounts and Review of Accounting Policies – report by Chief Finance Officer and Director of Finance
- Health and Safety – report by the Deputy Chief Constable and Chief Executive & Monitoring Officer
- Forward Work Programme – report by Chief Executive & Monitoring Officer
- Exclusion of the public and press
- Any other exempt items considered urgent by the Chairman
- Minutes of the Joint Audit Committee held on 26 November 2013
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
27th November 2013
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 18 September 2013 | Action Log
- Review of Annual Governance Statements – report by the Chief Finance Officer and Director of Finance | Appendix
- Treasury Management Mid Year Report 2013-14 – report by Chief Finance Officer
- Sussex Police – Police & Crime Commissioner and Chief Constable Year Ending 31 March 2013 Annual Letter – report by the Audit Director, Ernst & Young
- Internal Audit - Update Report 2013-14 – report by the Chief Internal Auditor
- Stage 2 Staff Transfer - report by Chief Executive & Monitoring Officer
- Health and Safety Report – report by the Deputy Chief Constable and Chief Executive & Monitoring Officer
- Forward Work Programme Review – report by Chief Executive & Monitoring Officer
- Exclusion of the public and press
- Any other exempt items
- Minutes of the Joint Audit Committee held on 18 September 2013
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
18th September 2013
- Apologies for absence
- Urgent matters
- Personal Interests Disclosures
- Minutes of the Last Meeting of the Committee held on 26 June 2013
- Annual Governance Statements – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
- Statement of Accounts for the year ended 31 March 2013 (a) Police & Crime Commissioner for Sussex and Chief Constable of Sussex Group – report by Director of Finance and Chief Finance Officer
(b) Chief Constable of Sussex – report by Director of Finance and Chief Finance Officer - Sussex Police – Police & Crime Commissioner and Chief Constable – Audit Results report for the year ended 31 March 2013 - report by Director, Ernst & Young
- Health and Safety Update - report by Deputy Chief Constable
- Internal Audit Reports:
(a) Internal Audit – Update Report 2013-14 – report by Chief Internal Auditor
(b) IT Audit Status 2013-14
(c) Accounts Payable and Receivable Update - Work Programme Review – report by Chief Executive & Monitoring Officer
- Exclusion of the public and press
- Any other exempt items
- Minutes of the Joint Audit Committee held on 26 June 2013
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
26th June 2013
- Apologies for absence
- Urgent matters
- Personal Interests
- Minutes of the Last Meeting of the Committee held on 27 March 2013
- Terms of Reference and Work Programme – report by Chief Executive Officer | Appendix A | Appendix B
- Draft Annual Governance Statement – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
- Treasury Management Annual Report 2012-13 – report Chief Finance Officer
- Internal Audit Annual Report – report by Chief Internal Auditor
- Confidential Reporting Policy Review – Report by Chief Executive Officer & Monitoring Officer | Appendix A | Appendix B
- External Audit 2012-13 Audit Plan for Police & Crime Commissioner and Chief Constable – report by Director, Ernst & Young
- Risk Management Strategy – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B
- Exclusion of the public and press
- Any other exempt items considered urgent by the Chairman
- Risk Management – Report by Chief Finance Officer and Chief Executive Officer
- Draft Statement of Accounts – report by Chief Finance Officer and Director of Finance
27th March 2013
- Appointment of Chairman of the Committee for 2013-14
- Apologies for absence
- Urgent matters
- Personal Interests Disclosures
- Terms of Reference | Appendix A
- Meetings Protocol
- Progress Report on the Preparation of the Annual Governance Statement 2013-14 – report by Chief Finance Officer and Director of Finance
- Draft Internal Audit Plan 2013-14 – report by Chief Internal Auditor, West Sussex County Council | Appendix
- Annual Audit Fee Letter for 2012-13 and 2013- 2014 - report by Helen Thompson, Ernst & Young |PCC Letter | CC Letter
- Update on Changes for 2012-13 Annual Accounts and Review of Accounting Policies – report by Director of Finance and Chief Finance Officer
- Forward Work Programme and Schedule of Meetings – report by Chief Executive and Monitoring Officer
- Exclusion of the public and press
- Any other exempt items considered urgent by the Chairman