Joint Audit Committee

AGENDA
1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes and Notes of the Last Meetings of the Committee held on;

• 5 June 2018 
• 30 July 2018
• 25 September 2018

Action log

EXEMPT

5. Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.

6. Any exempt items considered urgent by the Chair

7. Exempt Minutes of the Last Meeting of the Committee:

(a) 5 June 2018 

(b) 25 September 2018

8. ERP (Equip) Governance and the Role of JAC

9. Risk Management

10. Financial Arrangements - Report on Contract Waivers – report by the Director of Finance 

11. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable

NON EXEMPT

12. Health & Safety Update Reports – 1 - 01/11/17 – 28/02/18 & 2 - 01/03/18 – 30/06/18 - report by the Head of Health & Safety 

13. Equality and Diversity Summary Paper - report by the Diversity Manager 

14. Annual Review of Accounting 2018/19 – report by the Executive Director for Commercial and Financial Services and  Chief Finance Officer

15. Police Sector Audit Committee Briefing Cover report | Appendix - report by the Associate Partner, Ernst & Young

16. Internal Audit Progress Report | Appendix – report by the Chief Internal Auditor 

17. Reports from other External Bodies – report by Deputy Chief Constable 

18. Annual Governance Statement – CC | PCC Update report | appendix c - report by the Chief Finance Officer and Director of Finance 

19. Forward Work Programme - report by Chief Executive & Monitoring Officer 

20. Date of the next meeting - 21 March 2019

AGENDA
1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meetings of the Committee held on;

(a) 5 June 2018 
(b) 30 July 2018 

Action log

EXEMPT

5. Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.

6. Any exempt items considered urgent by the Chairman

7. Exempt Minutes of the Last Meeting of the Committee held on 5 June 2018 

8. Enterprise Resource Planning

(a) Update on the ERP programme – report by the Programme Director 
(b) ERP Gateway Points – report by the Chief Finance Officer & Director of Finance 

9. Risk Management

(a) Risk Management Report – report by Chief Finance Officer and Chief Executive Officer 
(b) BREXIT – impacts on Sussex Police – report by the Director of Finance 

10. Financial Arrangements - Report on Contract Waivers – report by the Director of Finance 

11. South East Regional Integrated Policing (SERIP) Project, Impact Report – a report by the Programme Manager 

12. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable

NON EXEMPT

13. Local Policing Programme – Post Implementation Report – report by the Head of Corporate Development Department 

14. Health & Safety Update Reports – 1 - 01/11/17 – 28/02/18 & 2 - 01/03/18 – 30/06/18 - report by the Head of Health & Safety 

15. Update on Completion of Mandatory Training – report by the Assurance Manager 

16. ICT Assurance Processes | Appendix – report by the Chief Finance Officer/Deputy Chief Constable 

17. External Audit - Annual Audit Letter | Appendix - report by the Associate Partner, Ernst & Young

18. Internal Audit Progress Report | Appendix – report by the Chief Internal Auditor 

19. Financial Arrangements - Report on Debts Approved for Write-Off – report by the Director of Finance and Chief Finance Officer 

20. Reports from other External Bodies – report by Deputy Chief Constable 

21. Annual Governance Statement – PCC | CC Update report - report by the Chief Finance Officer and Director of Finance 

22. Treasury Management Mid-Year Performance Report (including ethical investing) – report by the Chief Finance Officer 

23. The Office of Sussex Police & Crime Commissioner Risk Management Strategy  | Appendix – report by the Chief Executive & Monitoring Officer 

24. Forward Work Programme – report by Chief Executive & Monitoring Officer 

25. Review of Internal Audit Provision – report by the Chief Finance Officer 

26. Date of the next meeting

AGENDA

1. Apologies for absence

2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee - External Auditors Audit Results Report for the year ended 31 March 2018 (including Letters of Representation) 

5. Update Report – report by the Head of Internal Audit on his Annual Opinion 2017/18 (to follow)

6. Annual Governance Statements 2017-18 - report by the Chief Finance Officer and Director of Finance. Appendix a (OSPCC report) Appendix b (Force report)

7. Statement of Accounts 2017-18 – for the CC and PCC - report by Chief Finance Officer and Director of Finance

8. Treasury Management Annual Report – report by Chief Finance Officer, Office of Sussex Police & Crime Commissioner

9. JAC Members Annual Report
(a) Written response from the Police & Crime Commissioner (PCC) – report by the PCC (attached)
(b) Written response from the Chief Constable (CC) – report by the CC (attached)

Agenda

1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Appointment of Chairman for 2018-19

5. Minutes of the Last Meeting of the Committee held on 20 March 2018 and Action Log 

6. Exclusion of the public and press
That, under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business (items no: 6-10 ) on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

EXEMPT

7. Any exempt items considered urgent by the Chairman

8. Exempt Minutes of the Last Meeting of the Committee held on 20 March 2018 and Exempt Action Log

9. Risk Management – Report by Chief Finance Officer and Chief Executive
Officer

10. Enterprise Resource Planning Update

(a) Update from the Senior Responsible Officer (SRO) 

 
(b) ICT Strategy Interdependencies and Assurances – report by The Deputy Chief Constable and the Director of Finance 

11. Report on Contract Waivers – report by Director of Finance 

12. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable

NON EXEMPT

13. Joint Audit Committee Annual Report – report by Committee Chair 

14. Annual Review of Joint Audit Committee Terms of Reference – report by Chief Executive & Monitoring Officer 

15. External Audit

(a) Key Questions for Audit Committees from Police Sector Audit Committee Briefing –report by Associate Partner, Ernst & Young Appendix a

(b) Annual Audit Fee Letter 2018-19 for PCC and CC – report by Associate Partner, Ernst & Young Appendix a (PCC letter) | Appendix b (CC letter)

(c) Progress Report of 2017/18 Audit, report by Associate Partner, Ernst & Young Appendix a 

16. Internal Audit Reports
(a) Annual Report 2017/18 – report by Chief Internal Auditor Appendix a

(b) Surrey Internal Audit Report 2017/18 – report by Chief Internal Auditor (oral report).

17. Reports from external bodies – Deputy Chief Constable report (submission of FMS, HMICFRS)

18. Annual Governance Statements 2017-18 - report by the Chief Finance Officer and Director of Finance Appendix a (OSPCC report) | Appendix b (Force report)

19. Update from Local Audit Quality Forum Inaugural Meeting – report by Chief Finance Officer 

20. Forward Work Programme – report by Chief Executive & Monitoring Officer 

Agenda

1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meeting of the Committee held on 7 December 2017 and Action Log for Review.

5. Counter Fraud Strategy – Action and Resources – report by the Head of the Professional Standards Department.

6. Force Management Statements – report by Head of Corporate Development Department.

7. Progress Report on the Preparation of the Annual Governance Statements 2017-18 – report by Director of Finance and Chief Finance Officer.  Appendix a | Appendix b

8. Risk Management Strategy and Policy Review – report by the Director of Finance.  Appendix a | Appendix b

Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.

EXEMPT

9. Any exempt items considered urgent by the Chairman

10. Exempt Minutes of the Last Meeting of the Committee held on 7 December 2017 (attached)

11. Risk Management – Report by Chief Finance Officer and Chief Executive Officer (attached)

12. Enterprise Resource Planning Update
(a) Update from the Senior Responsible Officer (SRO) – report by ACO Harwood
(b) Notes from the Joint JAC meeting held on 16 January 2018
(c) ICT Strategy Update – report by Joint Chief Information Officer

13. Report on Contract Waivers – report by Director of Finance

14. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable

NON-EXEMPT

15. External Audit:
a) Police Sector Audit Committee Briefing – report by the Manager (Ernst & Young) Appendix a
b) 2017-18 Audit Planning Report – report by the Manager (Ernst & Young) Appendix a
c) Update on the Appointment of the External Auditor for 2018/19 – report by the Chief Finance Officer Appendix a
d) Local Audit Quality Forum – report by the Chief Finance Officer Appendix a

16. Internal Audit:
a) Draft Internal Audit Plan and Charter 2018-19 – report by the Head of Southern Internal Audit Partnership Appendix a | Appendix b
b) Internal Audit Update Report – report by the Head of Southern Internal Audit Partnership Appendix a
c) Collaborative Assurance - report by the Head of Southern Internal Audit Partnership Appendix a

17. Annual Accounts Update:
a) Report on Debts Approved for Write-Off – report by Director of Finance and Chief Finance Officer
b) Accounting Update – oral report by the Corporate Finance Manager.

18. Treasury Management Strategy and Statement 2018/19 – report by the Chief Finance Officer Appendix a

19. Committee Update:
a) major incidents, “near misses” and lessons learned - report by the Deputy Chief Constable Appendix a | Appendix b
b) reports from other external bodies - report by the Deputy Chief Constable 

20. Appointment of New Independent Member of the Committee – report by the Chief Executive & Monitoring Officer.

21. Terms of Reference Review - report by the Chief Finance Officer and Director of Finance.

22. Forward Work Programme – report by the Chief Executive & Monitoring Officer  

Agenda

1. Apologies for absence

2. Urgent matters

3. Personal Interests

4. Minutes of the Last Meeting of the Committee held on 20 September 2017 and Action Log for Review 

5. Exclusion of the public and press

6. Any exempt items considered urgent by the Chairman

7. Exempt Minutes of the Last Meeting of the Committee held on 20 September 2017 

8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 

9. Financial Arrangements

(a) Joint Procurement Service Update – report by Head of Procurement
(b) Report on Contract Waivers – report by Head of Procurement 

10. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable

11. JAC Members Annual Report

(a) Written response from the Police & Crime Commissioner (PCC) – report by the PCC 
(b) Written response from the Chief Constable (CC) – report by the Chief Constable 

12. Police Sector Audit Committee Briefing – report by the Executive Director 

13. Equality and Diversity Summary Paper – report by Deputy Chief Constable 

14. Reports from other external bodies – report by Deputy Chief Constable 

15. Local Policing Programme Update Report – report by Programme Director 

16. Information Communication Technology (ICT)

(a) National ICT Programmes – report by South East Regional Integrated Policing (SERIP) Project Manager and Chief Information Officer 
(b) Information Communication Technology (ICT) Assurance Processes ICT – report by the Chief Finance Officer & Deputy Chief Constable Appendix

17. Annual Review of remaining Scheme of Corporate Governance reports – including;

(a) Financial Regulations
(b) Contract Standing Orders

reports by the Chief Executive & Monitoring Officer and Director of Finance 

(c) Annual Governance Statements Update Report – report by Chief Finance Officer and Director of Finance - Appendix a, Appendix b, Appendix c.

18. Reports from External Audit, Ernst & Young - External Audit 2017-18 Annual Audit Letter for the PCC and CC - Report by the Executive Director 

19. Update on Changes for the 2017-18 Annual Accounts and faster close – report by Corporate Financial Manager - Appendix a

20. Internal Audit Update Report 2017-18 – report by Chief Internal Auditor 

21. Treasury Management Mid-Year Report 2017-18 – report by the Chief Finance Officer 

22. Review of Police Complaints reporting to the Joint Audit Committee – report by Debbie Hill, Assurance Manager 

23. Forward Work Programme – report by the Chief Executive & Monitoring Officer 

Agenda

1. Apologies for absence
2.  Urgent matters
3. Personal Interests
4. (a) Minutes of the Last Meeting of the Committee held on 11 July 2017 and Action Log
   (b) Update on Completion of Mandated Training – report by Assurance Manager 
   (c) Update on Gender Pay-Gap data provision – report by the Corporate Services Manager
5. Exclusion of the public and press
6. Any exempt items considered urgent by the Chairman
7. (a) Exempt Minutes of the Last Meeting of the Committee held on 11 July 2017 
   (b) Health & Safety – Matters Arising from the Previous Meeting on 11 July 2017
8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
9. Financial Arrangements - Contract Waiver
   (a) Update on issues raised regarding waivers at previous meetings – report by the Head of Procurement 
   (b) Recent Contract Waivers – report by Head of Procurement
10. Update from the Chief Executive & Monitoring Officer – verbal report by the Chief Executive & Monitoring Officer   
11.  Local Policing Programme Update – report by the Programme Director                 
12. JAC Members Annual Report – report by the JAC Members      
13. (a) Police Sector Audit Committee Briefing – report by the Audit Director, Ernst & Young
    (b) Update on the Appointment of External Auditors from 2018/19 – Consultation on Auditor Appointment – report by Chief Finance Officer
14. (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2017 – report by the Audit Director, Ernst & Young
    (b) PCC and CC Letters of Representation
    (c) Annual Governance Statements 2016-17 CC Appendix PCC Appendix - report by the Chief Finance Officer and Director of Finance  
    (d)  Statement of Accounts 2016-17 for the CC and PCC - report by Chief Finance Officer and Director of Finance
15. Annual Review of Scheme of Corporate Governance – including;         
    (a) Code of Corporate Governance 
    (b) Schemes of Delegation
    (c) Financial Regulations – to be considered on 7 December 2017
    (d) Contract Standing Orders – as above
    (e) Memorandum of Understanding Appendix
16. Reports from other External Bodies – report by Deputy Chief Constable 
17. (a) Internal Audit Plan Appendix 1 Appendix 2 – report by Chief   Internal Auditor
    (b) Internal Audit Update Report 2017-18 Appendix
18. Procurement of Reed Recruitment Agency – report by Financial Accountant (to follow)
19. Assurance and Effective Management of the ICT Strategy – report by Chief Finance Officer
20. Forward Work Programme – report by Chief Executive & Monitoring Officer          

Agenda

1. Apologies for absence Peter Gillett, Director of Finance
2. Urgent matters 
3. Personal Interests 
4. (a) Appointment of Chairman for 2017-18
   (b) Richard Murphy’s last meeting
   (c) Appointment of new Independent Members of the Committee
5. Minutes of the Last Meeting of the Committee held on 23 March 2017 | Action Log
6. Exclusion of the public and press
7. Any exempt items considered urgent by the Chairman
8. Exempt Minutes of the Last Meeting of the Committee held on 23 March 2017 
9. (a) Risk Management
   (b) Cyber Security 
10. Health & Safety – Brighton John Street Asbestos Investigation
11. Update from the Chief Executive & Monitoring Officer and Chief Constable
12. Police Sector Audit Committee Briefing | Appendix
13. Update on the National IT Programmes Impacting on Sussex 
14. Local Policing Programme Update
15. Reports from other External Bodies
16. Annual Governance Statements 2016-17 | Appendix 1 | Appendix 2
17. (a) Update Report on Changes to 2016-17 Statement of Accounts 
    (b) Statement of Accounts 2016-17
18. Financial Arrangements
    (a) Report on Debts Approved for Write-Off
    (b) Report Contract Waivers
19. Internal Audit Report - Annual Report 2016/17 | Appendix
20. Treasury Management Annual Report 2016-17 and click here to be taken to the Treasury Management Strategy Statement
21. (a) Annual Audit Fee Letter 2017-18 for PCC and CC 
    | Appendix 1 | Appendix 2
    (b) Update on the Appointment of External Auditors from 2018/19 
22. Finance Change and Improvement Programme: Developing Excellence in Police Finance” 
23. Health and Safety Management System and Overview of Incident and Assault Data on summary statistics | Appendix
24. Complaints Update – report by Chief Constable
25. Forward Work Programme

Agenda

1. Apologies for absence
2. Urgent matters 
3. Personal Interests 
4. Minutes of the Last Meeting of the Committee held on 7 December 2016 | Action Log | Update from Visit to Learning and Development 
5. Exclusion of the public and press
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 7 December 2016 
8. Notes from the Joint Surrey/Sussex JAC Meeting held on 14 February 2017 
9. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 
10. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable
11. Local Policing Programme Update – report by the Deputy Chief Constable 
12. Update Report on the Strategic Review of the Joint Surrey/Sussex IT Function – report by the Chief Information Officer 
13. Changes to the National Programmes Impacting on Sussex – report by the Chief Constable 
14. Financial Arrangements
    (a) Report on Debts Approved for Write-Off – report by the Director of Finance and Chief Finance Officer  
    (b) Report Contract Waivers – report by the Director of Finance
15. Update Report on Changes to 2016-17 Statement of Accounts - report by Director of Finance and Chief Finance Officer
16. Internal Audit
    (a) Draft Internal Audit Plan 2017-18 – report by Chief Internal Auditor | Appendix
    (b) Internal Audit Update Report 2016-17 – report by Chief Internal Auditor 
17. Progress Report on the Preparation of the Annual Governance Statements 2016-17 - report by the Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
18. External Audit
    (a) External Audit 2016/17 Audit Plan for the PCC and CC – report by the Audit Director, Ernst & Young | Appendix
    (b) Police Sector Audit Committee Briefing - report by the Audit Director, Ernst & Young 
19. Treasury Management Strategy Statement 2017-18 – report by the Chief Finance Officer | Appendix
20. Committee Update - reports by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
21. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance and Appendix 1 | Appendix 2
22. Forward Work Programme – report by Chief Executive & Monitoring Officer 

Agenda

1. Apologies for absence
2. Urgent matters 
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 22 September 2016 | Action Log 
5. Exclusion of the public and press
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 22 September 2016
8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
9. Update from the Chief Executive & Monitoring Officer and the Chief Constable
10. Committee Updates – reports by Deputy Chief Constable
    (a) reports from other external bodies
    (b) Local Policing Programme Update Report
11. (a) Health and Safety Cover Report  
    (b) New Safety Management System | Appendix
12. Equalities and Diversity Summary Paper – report by Deputy Chief Constable
13. Reports from External Audit, Ernst & Young
    (a) External Audit 2015-16 Annual Audit Letter for the PCC and CC Report by the Executive Director
    (b) Police Sector Audit Committee Briefing – report by the Executive Director | Appendix
14. Confirmation of External Auditor Appointment 2017/18 and Appointment from 2018/19 – report by the Chief Finance Officer | Appendix 1 | Appendix 2 | Appendix 3
15. Treasury Management Mid-Year Report 2016-17 – report by the Chief Finance Officer | Appendix VII
16. Annual Governance Statements Update Report | Governance Statement – report by Chief Executive & Monitoring Officer and Director of Finance
17. Internal Audit Update Report – report by Chief Internal Auditor
18. Update on Changes for the 2016-17 Annual Accounts – report by Director of Finance and Chief Finance Officer
19. Report on Bad Debts and Waivers – report by Director of Finance and Chief Finance Officer
20. Forward Work Programme – report by the Chief Executive & Monitoring Officer 

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 6 July 2016 | Action Log
5. Exclusion of the public and press
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 6 July 2016
8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
10. Audit Results Report
    (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2016 – report by the Audit Director, Ernst & Young
    (b) Police Sector Audit Committee Cover Report | Briefing
11. Statement of Accounts 2015-16 | Appendix 1 | Appendix 2 | Appendix 3
    (a) Police & Crime Commissioner for Sussex & Chief Constable of Sussex Group – report by Chief Executive & Monitoring Officer and Director of Finance
    (b) Chief Constable of Sussex – report by Chief Executive & Monitoring Officer & Chief Finance Officer
12. Annual Governance Statements Update Report – report by Chief Executive & Monitoring Officer and Director of Finance | Appendix
13. Annual Review of Code of Corporate Governance - report by the Chief Executive & Monitoring Officer and Director of Finance | Appendix 1 | Appendix 2 | Appendix 3 | Appendix 4 | Appendix 5
14. Internal Audit Update Report 2016-17 – report by Chief Internal Auditor
15. Update on Completion of Mandated Training – report by Deputy Chief Constable and Appendix
16. Committee Updates – reports by Deputy Chief Constable
    (a) reports from other external bodies
    (b) Local Policing Programme Update Report
17. Forward Work Programme – report by the Chief Executive & Monitoring Officer

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 24 March 2016 | Action Log
5. Exclusion of the public and press 
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 24 March 2016
8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
10. Joint Audit Committee Annual Report 2015-16 – report by the Joint Audit Committee | Appendix
11. Reports from External Audit
    (a) Annual Audit Fee Letter 2016-17 | PCC | CC – report by Director, Ernst & Young
    (b) Draft External Audit Plan 2015-16 – report by Director, Ernst & Young
    (c) Key Questions for Audit Committees from Police Sector Audit Committee Briefing
12. Annual Governance Statements 2015/16 – report by Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
13. Draft Statement of Accounts 2015-16 – report by Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
14. Treasury Management Annual Report 2015-16 – report Chief Finance Officer
15. Internal Audit - Annual Report 2015-16 – report by Chief Internal Auditor
16. Health and Safety – report by the Deputy Chief Constable and Turner & Townsend | Appendix 1 | Appendix 2 | Appendix 2.1
17. Complaints Update – report by Chief Constable
18. Committee Updates – report by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) Sussex Local Policing Model
19. OSPCC Risk Management Strategy – report by Chief Executive & Monitoring Officer | Appendix 1
20. Commissioning Strategy Update Report – report by the Chief Executive & Monitoring Officer | Appendix 1 | Appendix 2 | Appendix 3
21. Report on Information Governance Internal Audit – report by the Chief Internal Auditor | Appendix
22. Forward Work Programme – report by the Chief Executive & Monitoring Officer
23. Appointment of Chairman for 2016-17

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests Disclosures by Members and Officers
4. Minutes of the Last Meeting of the Committee held on 9 December 2015 | Action Log
5. Exclusion of the public and press
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 9 December 2015
8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
10. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
11. Progress Report on the Preparation of the Annual Governance Statement 2015-16 - report by the Chief Finance Officer and Director of Finance | Appendix
12. Internal Audit  
    (a) Draft Internal Audit Plan 2016-17 – report by Chief Internal Auditor | Appendix
    (b) Internal Audit Update Report 2015-16 – report by Chief Internal Auditor
13. Update on Changes for the 2015-16 Annual Accounts - report by Director of Finance and Chief Finance Officer
14. External Audit: Audit Plan – report by the Audit Director, Ernst & Young | Audit Plan | Appendix
15. 2016-17 Treasury Management Strategy Statement – report by the Chief Finance Officer | Appendix
16. Strategic Review of the Joint Surrey/Sussex IT Function – report by the Director of Finance
17. Review of Corporate Governance Documents – report by Chief Executive & Monitoring Officer and Director of Finance | Appendix
18. Counter Fraud Strategy - Actions and Resources – report by the Head of the Professional Standards Department
19. Committee Updates– reports by Deputy Chief Constable  
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) the Local Policing Programme Update
20. Update on the Completion of Mandated Training – report by the Head of Learning and Development | Appendix
21. Police & Crime Commissioner Election 2016 – report by the Chief Executive & Monitoring Officer
22. Forward Work Programme – report by Chief Executive & Monitoring Officer 

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests Disclosures by Members and Officers
4. Minutes of the Last Meeting of the Committee held on 23 September 2015 | Action Log
5. Exclusion of the public and press
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 23 September 2015
8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
9. Update from the Chief Executive & Monitoring Officer
10. Reports from External Audit
    (a) External Audit 2014-15 Annual Audit Letter for the PCC and CC - report by Director, Ernst & Young
    (b) External Audit Progress Report – report by Director, Ernst & Young | Cover report | Progress report
    (c) Police Sector Audit Committee Briefing - report by Director, Ernst & Young | Cover report | Briefing
11. Annual Governance Statement Update Report – report by Chief Finance Officer and Director of Finance and Appendix
12. Treasury Management Mid-Year Report 2015-16 – report by Chief Finance Officer
13. Faster Closing of the Accounts for 2017-18 – report by Chief Finance Officer
14. Internal Audit Update Report 2015-16 – report by Chief Internal Auditor
15. Risk Management Strategy & Policy – report by Director of Finance and Executive | Appendix, Strategy | Appendix, Policy
16. Equality and Diversity Summary Paper – report by Chief Constable | Appendix A | Appendix B | Appendix C
17. Reports from Health & Safety
    (a) Surrey Sussex Assault Overview – report by the Joint Health & Safety Service
    (b) Joint Head of Health & Safety’s Review of Turner & Townsend Recommendations - report by the Joint Health & Safety Service | Appendix
18. Current Position and Completion of Mandated Training – report by Chief Constable | Appendix
19. Report on Debts Approved for Write Offs – report by Director of Finance
20. Committee Updates– reports by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) the Local Policing Programme Update and Appendix
21. Police & Crime Commissioner Election 2016 – report by Chief Executive & Monitoring Officer | Appendix 1 |Appendix 2 | Appendix 3
22. Forward Work Programme – report by Chief Executive & Monitoring Officer

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests Disclosures by Members and Officers
4. Minutes of the Last Meeting of the Committee held on 9 July 2015 | Action Log
5. Exclusion of the public and press
6. Any exempt items considered urgent by the Chairman
7. Exempt Minutes of the Last Meeting of the Committee held on 9 July 2015
8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer Statement of Accounts 2014-15

   11. Statement of Accounts 2014-15 – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C | Appendix C.ii | PCC Accounts | Chief Constable Accounts

   12. (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2015 | Cover Report
         (b) Police Sector Audit Committee Briefing | Cover Report

   13. Annual Governance Statements Update Report – Report by Chief Finance Officer and Director of Finance | Appendix

   14. Policy Review for Declaration of Gifts and Hospitality - reports by the Head of Professional Standards Department

   15. Internal Audit Progress Report – report by Chief Internal Auditor

   16. Joint Change Board - Governance Arrangements – report by Interim Joint Head of IT

   17. Committee Updates – reports by Deputy Chief Constable 
        (a) major incidents, “near misses” and lessons learned
        (b) reports from other external bodies

   18. Forward Work Programme – report by the Chief Executive & Monitoring Officer

Agenda

1. Apologies for absence
2. Urgent matters  
3. Personal Interests
4. Appointment of Chairman for 2015-16
5. Minutes of the Last Meeting of the Committee held on 25 March 2015 | Action Log
6. Exclusion of the public and press
7. Any exempt items considered urgent by the Chairman
8. Exempt Minutes of the Last Meeting of the Committee held on 25 March 2015
9. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
10. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
11. Joint Audit Committee Annual Report 2014-15 | Appendices 1-2 | Appendix 3
12. Reports from External Audit
    (a) Annual Audit Fee Letter 2015/16 for PCC and CC | Cover Report | PCC fee letter | CC letter 
    (b) Draft External Audit Plan 2014-15 | Cover Report | Audit Plan 
13. Annual Governance Statements
    (a) Sussex Police & Crime Commissioner Annual Governance Statement | Report | Appendix A
    (b) Chief Constable of Sussex Annual Governance Statement 
14. Draft Statement of Accounts 2014-15 – report by Chief Finance Officer and Director of Finance | PCC Accounts | CC Accounts
15. Treasury Management Annual Report 2014-15
16. Internal Audit – Annual Report 2014-15 – report by Chief Internal Auditor
17. Equalities and Diversity Summary Paper – report by Deputy Chief Constable | Appendix A | Appendix B | Appendix C | Appendix D
18. Health and Safety – report by the Deputy Chief Constable
19. Commissioning Framework – report by Chief Executive & Monitoring Officer | Appendix
20. Complaints Update – report by Chief Constable | Appendix
21. Committee Updates – report by Deputy Chief Constable (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) verbal update on Sussex Local Policing Model
22. Forward Work Programme – report by the Chief Executive & Monitoring Officer

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 10 December 2014 | Action Log
5. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance | Appendix A | Appendix B
6. Progress Report on the Preparation of the Annual Governance Statement 2014 -15 | Appendix
7. Internal Audit
   (a) Draft Internal Audit Plan 2015-16 – report by Chief Internal Auditor | Appendix
   (b) Internal Audit Update Report 2014-15 – report by Chief Internal Auditor
8. Update on Changes for the 2014-15 Annual Accounts and Review of Accounting Policies – report by Chief Finance Officer and Director of Finance
9. Public Sector Audit Committee Briefing – report by the Audit Director, Ernst & Young
10. Treasury Management Strategy Statement – report by the Chief Finance Officer | Appendix
11. Reports on Debts Approved Write-Off – report by the Director of Finance
12. Collaboration with Surrey – report by Director of Finance and Chief Finance Officer
13. Review of Partnerships – report by the Chief Executive & Monitoring Officer | Appendix A | Appendix B
14. Annual Review of Policies and Procedures in Code of Governance – report by Chief Executive & Monitoring Officer, Chief Finance Officer and Director of Finance | Appendix A | Appendix B
15. Forward Work Programme – report by Chief Executive & Monitoring Officer
16. Exclusion of the public and press
17. Any other exempt items considered urgent by the Chairman
18. Minutes of the Joint Audit Committee held on 10 December 2014
19. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
20. Update Report by Chief Executive & Monitoring Officer

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests Disclosures
4. Minutes of the Last Meeting of the Committee held on 24 September 2014 | Action Log
5. External Audit 2013-14 Annual Audit Letter for the PCC and CC - report by Director, Ernst & Young
6. External Audit Progress Report – report by Director, Ernst & Young
7. Annual Governance Progress Report – report by Chief Executive Officer and Director of Finance | Appendix
8. Treasury Management Mid-Year Report 2014-15 – report by Chief Finance Officer | Appendix
9. Internal Audit Update Report 2014 -15 – report by Chief Internal Auditor
10. IT Infrastructure Improvement Programme Update – report by Chief Information Officer
11. Counter Fraud Arrangements – report by Director of Finance | Appendix
12. Grants to Third Party Organisations – report by the Chief Executive & Monitoring Officer | Appendix A | Appendix B | Appendix C
13. Health & Safety Report – report by the Chief Constable
14. Forward Work Programme – report by Chief Executive & Monitoring Officer
15. Exclusion of the public and press
16. Any other exempt items considered urgent by the Chairman
17. Minutes of the Joint Audit Committee held on 24 September 2014
18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
19. Update from the Chief Executive & Monitoring Officer - Oral report by the Chief Executive & Monitoring Officer

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 25 June 2014 | Action Log
5. Sussex Police – Police & Crime Commissioner and Chief Constable – Audit Results report for the year ended 31 March 2014 - report by Director, Ernst & Young | PCC results | CC results
6. Statement of Accounts for the year ended 31 March 2014
   (a) Police & Crime Commissioner for Sussex and Chief Constable of Sussex Group – report by Chief Finance Officer and Director of Finance
   (b) Chief Constable of Sussex – report by Chief Finance Officer and Director of Finance
7. Annual Governance Statements – report by the Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
8. Audit Committee Annual Report – 2013-14 – report by the Joint Audit Committee | Appendix A
9. Internal Audit Update Report 2014-15 – report by Chief Internal Auditor
10. Gifts, Hospitality and Declarations of Interest – Process Review – report by Chief Executive & Monitoring Officer
11. Equality and Diversity Assurance – report by the Chief Executive & Monitoring Officer | Report
12. Bad Debt Update – report by the Director of Finance and Chief Finance Officer
13. Complaints Process Overview – report by the Chief Executive & Monitoring Officer and Head of Professional Standards Department | Appendix
14. Forward Work Programme – report by Chief Executive & Monitoring Officer
15. Exclusion of the public and press 
16. Any other exempt items considered urgent by the Chairman
17. Minutes of the Joint Audit Committee held on 25 June 2014
18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
19. Update from the Chief Executive & Monitoring Officer - Oral report by the Chief Executive & Monitoring Officer

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Appointment of Chairman for 2014-15
5. Minutes of the Last Meeting of the Committee held on 26 March 2014
6. Police & Crime Commissioner for Sussex and Chief Constable of Sussex – Audit Plan Year Ending 31 March 2014 – report by Director, Ernst & Young
7. Terms of Reference Review – report by Chief Executive & Monitoring Officer | Appendix
8. Draft Annual Governance Statements – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B 
9. Draft Statement of Accounts – report by Chief Finance Officer and Director of Finance | Appendix
10. Treasury Management Annual Report 2013-14– report Chief Finance Officer
11. Internal Audit Report 2013-14 and Annual Opinion – report by Chief Internal Auditor
12. Forward Work Programme – report by the Chief Executive & Monitoring Officer
13. Health and Safety – report by the Chief Constable
14. Contract Waivers – report by Director of Finance | Appendix
15. Exclusion of the public and press 
16. Any other exempt items considered urgent by the Chairman
17. Exempt Minutes of the Last Meeting of the Committee held on 26 March 2014
18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
19. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 27 November 2013 | Action log
5. Stage 2 Staff Transfer and New Governance Arrangements – Chief Executive & Monitoring Officer, Chief Finance Officer and Director of Finance | Statement of Corporate Governance | Appendix
6. Progress Report on the Preparation of the Annual Governance Statement 2013-14 – report by the Chief Finance Officer and Director of Finance | Appendix
7. Internal Audit
   (a) Draft Internal Audit Plan 2014-15 – report by Chief Internal Auditor | Plan  
   (b) Internal Audit Update Report 2013-14 – report by Chief Internal Auditor
8. Local Government Audit Committee Briefing – report by the Audit Director, Ernst & Young
9. 2014-15 Treasury Management Strategy Statement – report by the Chief Finance Officer | Covering Report
10. Update on Changes for 2013-14 Annual Accounts and Review of Accounting Policies – report by Chief Finance Officer and Director of Finance
11. Health and Safety – report by the Deputy Chief Constable and Chief Executive & Monitoring Officer
12. Forward Work Programme – report by Chief Executive & Monitoring Officer
13. Exclusion of the public and press
14. Any other exempt items considered urgent by the Chairman
15. Minutes of the Joint Audit Committee held on 26 November 2013
16. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 18 September 2013 | Action Log
5. Review of Annual Governance Statements – report by the Chief Finance Officer and Director of Finance | Appendix
6. Treasury Management Mid Year Report 2013-14 – report by Chief Finance Officer
7. Sussex Police – Police & Crime Commissioner and Chief Constable Year Ending 31 March 2013 Annual Letter – report by the Audit Director, Ernst & Young
8. Internal Audit - Update Report 2013-14 – report by the Chief Internal Auditor
9. Stage 2 Staff Transfer - report by Chief Executive & Monitoring Officer
10. Health and Safety Report – report by the Deputy Chief Constable and Chief Executive & Monitoring Officer
11. Forward Work Programme Review – report by Chief Executive & Monitoring Officer
12. Exclusion of the public and press
13. Any other exempt items
14. Minutes of the Joint Audit Committee held on 18 September 2013
15. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests Disclosures
4. Minutes of the Last Meeting of the Committee held on 26 June 2013
5. Annual Governance Statements – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
6. Statement of Accounts for the year ended 31 March 2013 (a) Police & Crime Commissioner for Sussex and Chief Constable of Sussex Group – report by Director of Finance and Chief Finance Officer
   (b) Chief Constable of Sussex – report by Director of Finance and Chief Finance Officer
7. Sussex Police – Police & Crime Commissioner and Chief Constable – Audit Results report for the year ended 31 March 2013 - report by Director, Ernst & Young
8. Health and Safety Update - report by Deputy Chief Constable
9. Internal Audit Reports:
   (a) Internal Audit – Update Report 2013-14 – report by Chief Internal Auditor
   (b) IT Audit Status 2013-14
   (c) Accounts Payable and Receivable Update
10. Work Programme Review – report by Chief Executive & Monitoring Officer
11. Exclusion of the public and press
12. Any other exempt items
13. Minutes of the Joint Audit Committee held on 26 June 2013
14. Risk Management – Report by Chief Finance Officer and Chief Executive Officer

Agenda

1. Apologies for absence
2. Urgent matters
3. Personal Interests
4. Minutes of the Last Meeting of the Committee held on 27 March 2013
5. Terms of Reference and Work Programme – report by Chief Executive Officer | Appendix A | Appendix B
6. Draft Annual Governance Statement – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
7. Treasury Management Annual Report 2012-13 – report Chief Finance Officer
8. Internal Audit Annual Report – report by Chief Internal Auditor
9. Confidential Reporting Policy Review – Report by Chief Executive Officer & Monitoring Officer | Appendix A | Appendix B
10. External Audit 2012-13 Audit Plan for Police & Crime Commissioner and Chief Constable – report by Director, Ernst & Young
11. Risk Management Strategy – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B
12. Exclusion of the public and press
13. Any other exempt items considered urgent by the Chairman
14. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
15. Draft Statement of Accounts – report by Chief Finance Officer and Director of Finance

Agenda

1. Appointment of Chairman of the Committee for 2013-14
2. Apologies for absence
3. Urgent matters
4. Personal Interests Disclosures
5. Terms of Reference | Appendix A
6. Meetings Protocol
7. Progress Report on the Preparation of the Annual Governance Statement 2013-14 – report by Chief Finance Officer and Director of Finance
8. Draft Internal Audit Plan 2013-14 – report by Chief Internal Auditor, West Sussex County Council | Appendix 
9. Annual Audit Fee Letter for 2012-13 and 2013- 2014 - report by Helen Thompson, Ernst & Young | PCC Letter | CC Letter
10. Update on Changes for 2012-13 Annual Accounts and Review of Accounting Policies – report by Director of Finance and Chief Finance Officer
11. Forward Work Programme and Schedule of Meetings – report by Chief Executive and Monitoring Officer
12. Exclusion of the public and press
13. Any other exempt items considered urgent by the Chairman