Joint Audit Committee

The next Joint Audit Committee (JAC) meeting will take place on: 14 September 2022

The meeting will be held in person at Sackville House and virtually, if you would like to attend the public meeting as a member of the public or a press, please contact Maria Kean, Assurance Officer via email: maria.kean@sussex-pcc.gov.uk with your request by no later than Monday 5 September 2022.

The JAC’s Terms of Reference and Procedural Arrangements are approved annually.

Meetings

9 June 2022

Agenda

Part 1 

1 Apologies for absence

2 Urgent matter

3 Personal interests

4 Minutes of the Last Meeting of the Committee held on 15 March 2022 and action log

5 External Audit Update 

    a) Cover Report and Annual Report 2020/21

    b) Cover Report and Audit Plan 2021/22

Joint Audit Committee Member's Annual Report

     Appendix 1

7 Internal Audit Progress Report

   Appendix A

8 Annual Governance Statements Update Report

   Appendix A OSPCC

   Appendix B Sussex Police

9 Treasury Management Annual Report 2021-2022

10 Statements of Accounts - Oral Update

11 Executive Summary and Recruitment Update Report

   a) Appendix A - Ethnicity and Sex Representations Report 

12 Forward Work Programme Review

13 Election of Chair 

14 Exclusions of the Public and Press

Part 2

15 Any Exempt Items Considered Urgent by the Press

16 Exempt Minutes of the Last Meeting of the Committee held on 15 March 2022 and Action Log

17 Reports from other External Bodies

18a Update from Deputy Chief Constable - Oral Update 

18b Update from Chief Executive & Monitoring Officer - Oral Update

19 Risk Management Cover Report and Risk Management Report

   Appendix A Force Top Strategic Risks

   Appendix B OSPCC Risk Register

20 Counter Fraud Update from Professional Standards Department

21 Internal Audit Reports & Management Actions

   a) Reports Issued

   b) Internal Audit Annual Opinion

   c) Progress with Agreed Actions

22 Updated Report on Tolerance Level of Risks within the Force (Ex07/2021)

23 Date of the next meeting 09:30 Wednesday 14 September 2022

15 March 2022

Agenda

Part 1 

1 Apologies for absence

2 Urgent matter

3 Personal interests

4 Minutes of the Last Meeting of the Committee held on 14 December 2021 and action log

 

Part 2

5 Exclusion of the public and press

6 Any exempt items considered urgent by the Chairman

7 Exempt Minutes of the Last Meeting of the Committee held on 14 December 2021 and action log

8 Update;

a) Chief Constable

b) Chief Executive & Monitoring Officer

9 Risk Management Report

10 Internal Audit Reports & Management Actions

a) Reports Issued

b) Progress with Agreed Actions

11 Professional Standards Department report on Anti-Corruption Unit (ACU) Strategic Assessment (2021)

12 IT Update

 

Part 1

 

13 Reports from other External Bodies

14 Annual Report- Information Management

15 Treasury Management Strategy 2022/23 incorporating the Capital Strategy

a) Appendix A Sussex PCC 2022-23

b) Appendix B Sussex Police 2022-23

16 External Audit

a) Oral Audit Update including planning for 2021-22 audit

17 Internal Audit

a) Internal Audit Progress Report

            Appendix A Internal Audit Progress Report  

b) Internal Audit Charter and internal Audit Plan 2022-23

            Appendix A Internal Audit Charter 2022/23

            Appendix B Internal Audit Plan 2022/23 to 2024-25

            Appendix C Sussex / Surrey Police  Collaboration Internal Audit Protocol

18 Progress Report on the Preparation of the Annual Governance Statements 2021-22   

           Appendix A ASG OSPCC Action Plan Update

           Appendix B AGS Force Action Plan Update

19 Reports on Debts Approved for Write-off

20 Annual Review of Policies & Procedures

            Chief Constable Scheme of Delegation

            Code of Corporate Governance  

            Commentary of Changes to Contract Standing Orders 2022

            Contract Standing Orders

            Financial Regulations 2022

            Memorandum of Understanding 

            Memorandum of Understanding Schedule

            Scheme of Delegation 

21 Update on Changes for the 2021/22 Annual Accounts

22 Annual Review of the Joint Audit Committee Terms of Reference

             Appendix A Procedural Arrangements March 2022

             Appendix B Terms of Reference approved March 2022 unchanged from March 2021

23 Forward Work Plan

24 Date of the next meeting 09:30 Friday 9 June 2022

 

14 December 2021

Agenda 

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal Interests

4. Minutes of the Meeting of the Committee held on 28 September 2021 and Action Log

PART 2

5. Exclusion of the public and press

6. Any Exempt Items Considered Urgent by the Chairman

7. Exempt Minutes of the Last Meeting of the Committee held on 28 September 2021 and Action Log

8. Update from;

a) Chief Constable / Deputy Chief

b) Chief Executive & Monitoring Officer

9. Risk Management Report

10. Internal Audit Reports & Management Actions

a) Reports Issued

b) Progress with Agreed Actions

11. Enterprise Resource Planning  - Update on the ERP Programme

 PART 1

12. Reports from other External Bodies

13. Equality & Diversity Update

14. Executive Summary Cover for Health & Safety Update 

a) Appendix 1 H&S Stats Q3

b) Appendix 2 H&S Stats Q4

c) Appendix 3 H&S Stats Q1

d) Appendix 4 Report Update to Safety Management System

e) Appendix 4.1 H&S Policy

f) Appendix 4.2 Seven Safety Expectations

g) Appendix 4.3 SOP 2 Supporting Risk Owners

h) Appendix 5 Detailed Safety Review

i) Appendix 6 EXEMPT 

15. Gifts, Hospitality & Expenses Annual Report

16. Treasury Management Mid-Year Report

17. External Audit -Annual Audit Oral Update

18. Internal Audit - Progress Report

19. Annual Governance Statements - Summary Report

a) Appendix A - AGS Action Plan

b) Appendix - Force Action Plan

20. Procurement of External Auditor Services from 2023/24

a) Appendix PCC for Sussex Invitation 

21. Forward Work Plan

 

 

28 September 2021

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 15 September 2021 and Action Log

5. External Auditors Audit Results Report for the Year Ended 31 March 2021 and Letters of Representation 

6. Annual Governance Statements 2020-21
a) Police & Crime Commissioner
b) Chief Constable 

7. Statement of Accounts 2020-21 
a) Police & Crime Commissioner
b) Chief Constable

8. Exclusion of the public and press

PART 2

9. Any exempt items considered urgent by the Chairman

10. Exempt Minutes of the Last Meeting of the Committee held on 28 September 2021 and action log

11. Equip Lessons Learnt Report

12. Date of the next meeting - 14 December 2021

15 September 2021

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Exclusion of the public and press

PART 2

5. Any exempt items considered urgent by the Chairman

6. Exempt Minutes of the Last Meeting of the Committee held on 18 June and action log

7a. Update from the Chief Constable

7b. Update from the Chief Executive & Monitoring Officer

8. Risk Management Report | Sussex Police | OSPCC |

9. Enterprise Resource Planning - Update on the ERP/Equip programme

10. Internal Audit Reports & Management Actions

10a. Reports Issued

10.b Progress with Agreed Actions

11. Report on Activities Including a Counter-Fraud Comparison with Other Forces

12. IT Report on the Approach to Cyber Security and Cyber Essentials and the Progress in Completing the NCSC 10 Steps of Security

PART 1

13. Minutes of the last meetings held on 18 June 2021 | 5 August 2021  | Action Log 

14. Report from other External Bodies

15. Response to the Annual Joint Audit Committee Report
15a) From the Police & Crime Commissioner
15 b) From the Chief Constable

16. Internal Audit - Internal Audit Update Report | Appendix

17. Annual Governance Statements Update | OSPCC action planSussex Police action plan

18. Statements of Accounts - oral update

19. Forward Work Plan

20. Date of the next meeting - - 28 September 2021

5 August 2021

Agenda

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Internal Audit Annual Audit and Opinion 2020-21 | Cover report | Appendix

5. Date of next meeting

18 June 2021

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 16 March 2021 and Action Logs

5. Reports from other External Bodies

6. Joint Audit Committee Member's Annual Report

7. Exclusion of the public and press

PART 2

8. Any exempt items considered urgent by the Chairman

9. Exempt Minutes of the Last Meeting of the Committee held on 16 March 2021 and action log

10a. Update from the Chief Constable

10b. Update from the Chief Executive & Monitoring Officer

11. Risk Management Report | Sussex Police | OSPCC | Risk Assurance Mapping

12. Enterprise Resource Planning - Update on the ERP/Equip programme

13. Internal Audit Reports & Management Actions

13a. Reports Issued

13.b Progress with Agreed Actions

14. Forensic Collision Investigation Unit Attraction and Retention Payments

PART 1

15. Counter Fraud Update from PSD

16. New Joint Risk Management System

17. Collaboration Review - to follow

18. External Audit - Audit Plan

19. Internal Audit

19a. Update Report 2019-20

19b. Annual Audit Opinion Update

20. Annual Governance Statements | OSPCC draft AGS | OSPCC action plan| Sussex Police draft AGS | Sussex Police action plan

21. Treasury Management Annual Report 2020-21

22. Statements of Accounts - update

23. Forward Work Plan

24. Election of the Chair

25. Date of the next meeting

 

16 March 2021

Agenda

1            Apologies for absence

2            Urgent matters

3            Personal interests 

4            Minutes of the Last Meeting of the Committee held on 15 December                      2020 and action logs

5            Reports from other External Bodies

6            Collaboration Update (Verbal update)

7            Annual report – Information Management

8            Annual report – Health & Safety | Stats Q1 | Stats Q2

9            Exclusion of the public and press

                                               PART 2

10          Any exempt items considered urgent by the Chairman

11          Exempt Minutes of the Last Meeting of the Committee held on 11 December 2019 and action log

12          Annual Report – Health & Safety exempt report appendix

13          Update;

              a) Chief Constable/Deputy Chief Constable

              b) Update from Chief Executive & Monitoring Officer 

14          Risk Management Report

15          Internal Audit Reports & Management Actions

              a) Reports Issued

              b) Progress with Agreed Actions

16          Enterprise Resource Planning -Update on the ERP/Equip programme

                                            PART 1

17          IT Update Report

18          Treasury Management Strategy 2021/22 incorporating the Capital Strategy| Appendix A | Capital Strategy Appendix B

19          External Audit –

              a) Annual Audit Letter | Appendix A

              b) Audit Update (Verbal report)

20          Internal Audit

              a) Progress report | Appendix A

              b) Draft Internal Audit Plan 2021/22 | Appendix A | Appendix BAppendix C

21          Annual Governance Statements – Update report | Appendix AAppendix B | Appendix C | Appendix D

22          Debts for write-off

23          Annual Review of Policies & Procedures | Appendix A | Appendix B OSPCC | Appendix B CC | Appendix C Appendix C ScheduleAppendix D 

24          Update on preparation of Statement of Accounts 2021

25          Annual review of the joint Audit Committee Terms of Reference | Terms of Reference

26          Forward Work Plan

27          Date of the next meeting – 09:30 Friday 18 June 2021

15 December 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 26 November 2020 and Action Log

5. Chief Constable's Priorities

6. Reports from other External Bodies

7. Exclusion of the public and press

PART 2

8. Any exempt items considered urgent by the Chairman

9. Exempt Minutes of the Last Meeting of the Committee held on 26 November 2020 and Action Log

10. Update from

(a) Chief Constable - including Organisational Learning Board (OLB) report

(b) Chief Executive & Monitoring Officer

11. Risk Management Report | Appendix A | Appendix B

12. Internal Audit Reports and Management Actions

(a) Reports Issued

(b) Progress with Agreed Actions

13. Enterprise Resource Planning - Update on ERP/Equip programme

PART 1

14. Equality & Diversity - Annual Report | Appendix A | Appendix C | Appendix D

15. Health & Safety - Annual Report | Q1 | Q2 | Assault Data |  

16. Gifts, Hospitality & Expenses - Annual Report, Police & Crime Commissioner and Chief Constable

17. Procurement - Social Value

18. External Audit - Annual Audit update

19. Internal Audit -

(a) Progress Report, including External Quality Assessment report | Appendix A

(b) Internal Audit strategy and plan 2021/22, including Internal Audit Charter & Surrey Police / Sussex Police Collaboration – Internal Audit protocol

20. Annual Governance Statements - summary report | Sussex Police | OSPCC

21. Mid-Year Treasury Management report

22. Forward Work Plan

23. Date of next meeting - 16 March 2021

26 November 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on22 September 2020 and Action Logs

5. Exclusion of the public and press

PART 2

6. Any exempt items considered urgent by the Chairman

7. Exempt Minutes of the Last Meeting of the Committee held on 22 September 2020 and Action Logs

PART 1

8. External Auditors Audit Results Report for the year ended 31 March 2020 | Audit Report (Including Letters of Representation)| Request for letter of Representation | Letter of Representation

9. Annual Governance Statements 2019-2020 | Appendix A - Police & Crime Commissioner | Appendix B - Chief Constable

10. Statements of Accounts 2019-2020 | Appendix A - Police & Crime Commissioner & Group | Appendix B - Chief Constable

11. Date of the next meeting - 09:30 Tuesday 15 December 2020

22 September 2020

Joint Audit Committee Meeting 22 September 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Appointment of Chair

5. Minutes of the Last Meeting of the Committee held on 10 June 2020 and Action logs

6. Diversity - Maintaining Community Confidence following the death of George Floyd - Equality and Diversity Summary paper

7. Reports from other External Bodies

8. Response to the Annual Joint Audit Committee Member's report | Police & Crime Commissioner |Chief Constable

9. External Audit - Annual Audit Update 2019-20

10. Internal Audit Update Report 2019-20 including Annual Internal Audit Opinion| Appendix A

  1. the Progress report cover paper
  2. the Internal Audit progress report

11. Annual Governance Statements - summary report

12. Financial Arrangements - Report on Contract Waivers & Breaches |Appendix A | Appendix B

13. Statement of Accounts

14a. Treasury Management Annual Report

14b. Update to the 2020/21 Treasury Management Strategy Statement |Appendix A

15. Exclusion of the public and press

PART 2

16. Any exempt items considered urgent by the Chairman

17. Exempt Minutes of the Last Meeting of the Committee held on 10 June 2020 and action log

18. Update from Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable

19. Risk Management - 

a) Assurance Mapping

b) Risk Management Report

20. Internal Audit Reports & Management Actions

a) Reports Issued

b) Progress with Agreed Actions

c) The impacts of COVID on the Internal Audit Plan

21. Enterprise Resource Planning - Update on the ERP/Equip programme

PART 1

22. OSPCC Risk Management Strategy | Appendix A

23. Forward Work Plan

24. Date of the next meeting - 09:30 Tuesday 15 December 2020 

10 June 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 18 March 2020 and Action Log

5. Reports from other External Bodies

6. Joint Audit Committee Member's Annual Report

7. Exclusion of the public and press

PART 2

8. Any exempt items considered urgent by the Chairman

9. Exempt Minutes of the Last Meeting of the Committee held on 18 March 2020

10. Update from Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable

11. Risk Management Report

12. Internal Audit Reports & Management Actions

      a) Reports Issued

      b) Progress with Agreed Actions

13. Enterprise Resource Planning - update on the ERP/Equip programme

PART 1

14. Counter Fraud Update from PSD

15. External Audit

      a) Audit Plan - Addendum COVID19

16. Internal Audit Update Report 2019-20 including Annual Internal Audit Opinion| report

17. Annual Governance Statements 2019-20 | Sussex Police | OSPCC

18. Financial Arrangements

      a) Report on Debts Approved for Write-Off

      b) Report on Contract Waivers & Breaches | Appendix A | Appendix B

      c) Procurement - Implications  on Procurement and Contract Standing orders Resulting  from COVID-19 | Briefing Paper

19. Statement of Accounts

20. Forward Work Plan

21. The role of the Police & Crime Commissioner in response to the COVID-19 pandemic | Report

22. Date of the next meeting - 09:30 Thursday 30 July 2020

 

 

18 March 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the last meeting of the Committee held on 11 December 2019 and action log

5. Reports from Other External Bodies

6. Collaboration Update - oral report

7. Exclusion of the public and press

PART 2

8. Any exempt items considered urgent by the Chairman

9. Exempt minutes of the last meeting of the Committee held on 11 December 2019 and action log

10. Update from the Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable

11. Risk Management Report

12. Internal Audit Reports & Management Actions;

a) Reports Issued

b) Progress with Agreed Actions

13. Enterprise Resource Planning - Update on the ERP/Equip programme

14. IT Update Report;

a) Pentangle Key Components - portfolio update

b) Foundation IT (FIT) - portfolio update

PART 1

15. Treasury Management Strategy 2020/21 incorporating the Capital Strategy Appendix A | Appendix B

16. External Audit - Audit Plan

17a. Internal Audit Charter & Internal Audit Plan 2020/21 | Appendix A | Appendix B

17b. Internal Audit Update Report 2019/20 | Appendix A

18. Progress Report on the Annual Governance Statements 2019/20 | Force |  PCC |

19. Annual Review of Policies and Procedures 

20. Update on the Changes for the 2019/20 Annual Accounts 

21. Mandatory Training - Completion Rates, Risks & Mitigation | Appendix A 

22.  Forward Work Plan

23. Date of the next meeting

11 December 2019

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 30 September 2019 and action logs

5. Transformation Strategy 18/22 Update - oral update

6. External Audit - Audit Committee Briefing

7. Annual Governance Statement - Update Report | PCC | Force | Timeline

8. Health & Safety Annual ReportAppendix 1 | Appendix 2 | Appendix 3 | Appendix 4 | Appendix 5

9. Internal Audit Progress Report Executive Summary | Report

10. Treasury Management Green Investment options Executive Summary | Report

11. Equalities and Diversity Strategy Update Annual Report | Appendix A |Appendix B | Appendix C | Appendix D

12. Reports from other External Bodies

13. ICT Assurance Map - oral report

14. Gifts & Hospitality (PCC & CC) Report

15. Streamlining the Statement of Accounts - paper to follow

16. Exclusion of the public and press

PART 2

17. Any exempt items considered urgent by the Chairman

18. Exempt Minutes of the Last Meeting of the Committee

19. Annual Report from Head of Information Management

20. Enterprise Resource Planning - Update on the ERP/Equip programme

21. Risk Management Report

22. Internal Audit Recommendations;

a) Reports Completed

b) Recommendations

PART 1

24. Forward Work Plan

25. Date of the next meeting

 

30 September 2019

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 29 July 2019 and action logs

5. External Audit - Annual Audit Letter 2018/19

6. Annual Governance Statement - Update report. Appendix A OSPCC| Appendix B Sussex Police

7. Update on Completion of Mandatory Training

8. Internal Audit -

                        (a) (Cover Report) | Progress Report

                        (b) MKI Insight System & Management Actions

9. Financial Arrangements - Report on Debts Approved for Write-Off

10. Reports from other External Bodies

11. Treasury Management Mid-Year Performance Report

12. Review of Terms of Reference | Terms of Reference | CIPFA Comparison | July 2019 draft

13. Future JAC Reporting Style

PART 2

14. Exclusion of the public and press

15. Any exempt items considered urgent by the Chairman 

16. Exempt Minutes of the Last Meeting of the Committee held on 29 July 2019 and action log

17. Enterprise Resource Planning - Update on the ERP/Equip programme 

18. Risk Management Report

19. Internal Audit -

                            (a) Reports Issued

                            (b) Recommendations

20. Financial Arrangements -

                            (a) Report on Contract Waivers

                            (b) Report on Assurances from Procurement Board

21. Updates from Chief Executive & Monitoring Officer and the Deputy Chief Constable

PART 1

22. Forward Work Plan

23. Date of the next meeting - 09:30 Wednesday 11 December 2019

 

29 July 2019

Agenda

PART I

1. Apologies for absence

2. Urgent Matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests

Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meeting of the Committee held on 17 June 2019 and action log

5. Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee - External Auditors Audit Results Report for the year ended 31 March 2019 (including letters of representation)

6. Annual Internal Audit Report and Opinion 2018-19, report by Chief Internal Auditor Appendix

7. Annual Governance Statements 2018-19, report by Chief Finance Officer and Executive Director of Commercial & Financial Services (appendix A PCC) (appendix B CC)

8. Statements of Accounts 2018-19, report by Chief Finance Officer and Executive Director of Commercial & Financial Services, report by Chief Finance Officer and    Executive Director of Commercial & Financial Services (circulated to members’   separately and available online on www.sussex-pcc.gov.uk – to follow)

9.Treasury Management Annual report 2018-19, report by Chief Finance Officer

10. Response to JAC Annual Report 2019

(a) Written response from the Police & Crime Commissioner(PCC)

(b) Written response from the Chief Constable (CC)

11. Terms of Reference Review, report by Chief Executive & Monitoring Officer (appendix A CIPFA comparison) (appendix B Comments) submitted by JAC

12. Exclusion of the public and press -

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.

PART II

13. Any exempt items considered urgent by the Chairman

14. Exempt Minutes of the Last Meeting of the Committee held on 17 June2019 and action log

15. Equip Update from previous meting

(a) Response from PCC and CC on JAC recommendations - report by Chief Finance Officer and Executive Director of Commercial & Financial Services (TO FOLLOW)

(b) Response to the latest Grant Thornton report - report by Senior Responsible Officer ERP Portfolio ERP 

(C) Progress on commercial/advisory review - report by Executive Director of Commercial & Financial Services (ORAL UPDATE)

PART I

Appointment of Chair

17 June 2019

AGENDA
1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meeting of the Committee held on 17 March 2019 and Action Log.

EXEMPT

5. Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.

6. Any exempt items considered urgent by the Chair

7. Exempt Minutes of the Last Meeting of the Committee held on 17 March 2019 and Action Log.

8. EQUIP

(a) Report to the Police & Crime Commissioner for Sussex on the Surrey, Sussex and Thames Valley Tri Force ERP (Equip) Project and Responses. 

(b) ERP/EQUIP Update

(C) EQUIP Governance and the role of JAC                                                 

9. Risk Management

10.

a) Internal Audit Reports Issued                                                       

b) Internal Audit Recommendations

11. Update from the Chief Executive & Monitoring Officer and Deputy Chief Constable

NON EXEMPT

12. Joint Audit Committee Annual Report 2018-19 - report by the JAC Chair

13. Plans to Utilise the Apprenticeship Levy by Sussex Police - report by the Director of People Services

14a. Police Sector Audit Committee Briefing |Appendix

14b. Annual Audit Fee Letter for PCC and CC

14c. Progress Report of 2018/19 Audit - to follow.

15a. Internal Audit Update Report 2018/19-2019/20 | Appendix  

15b.  Updated Internal Audit Plan & Charter 2019/20 | Appendix |Appendix

15c. Internal Audit Joint Working Agreement  Appendix

16. Update on the 2018/19 Annual Statement of Accounts

17a. Report on Debts Approved for Write-Off (Oral update)

17b.  Report on Contract Waivers & Breaches 

18. Report from Other External Bodies - report by Deputy Chief Constable

19. Annual Governance Statements 2018/19 Force AGS | OSPCC AGS

20. Annual Review of Policies and Procedures - Decision Making Framework

Appendix 1

Appendix 2

Appendix 3

21. Forward Work Programme - report by the Chief Executive & Monitoring Officer

22. Date of the next meeting - 29 July 2019

21 March 2019

AGENDA
1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meeting of the Committee held on 3 December 2018 and Action Log.

EXEMPT

5. Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.


6. Any exempt items considered urgent by the Chair

7. Exempt Minutes of the Last Meeting of the Committee held on 3 December 2018 and Action Log.

8. ERP (Equip) Update                                                                                                          (a) ERP (Equip) Governance and the Role of JAC                                                                    (b) Management Responses                                                 

9. Risk Management

10. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable

NON EXEMPT

11. Counter Fraud Strategy - Action and Resources - report by the Deputy Chief Constable

12. Collaboration Update - report by the Deputy Chief Constable (to follow)

13. ICT Assurance Map and Update from the Chief Information Officer - verbal report by the Joint Chief Information Officer

14. Annual Review of Policies and Procedures  | Code of Corporate Governance| Scheme of Delegation | Memorandum of Understanding and Schedule | Financial Regulations | Contract Standing Orders - report by the Chief Executive & Monitoring Officer, Executive Director for Commercial & Financial Services, Chief Finance Officer

15a. External Audit 2018/19 Audit Plan for the PCC and CC| Appendix – report by the Associate Partner, Ernst & Young                                                                                                         15b. Police Sector Audit Committee Briefing |Appendix

16a. Internal Audit Update Report 2018-19 | Appendix                                                          16b. Draft Internal Audit Plan & Charter | Appendix A | Appendix B | Appendix C | Appendix D - report by Chief Internal Auditor

17. Treasury Management Strategy Statement 2019/20  Appendix A | Appendix B     - report by the Chief Finance Officer       

18. Update on Changes for the 2018/19 Accounts - report by Executive Director for Commercial & Financial Services

19. Financial Arrangements - Report on Debts Approved for Write-Off - report by Executive Director for Commercial & Financial Services

20. Financial Arrangements - Report on Contract Waivers - report by Executive Director for Commercial & Financial Services

21. Report from Other External Bodies - report by Deputy Chief Constable

22. Progress Report on the Preparation of the Annual Governance Statement Updates 2018/19 Force AGS | OSPCC AGS -report by the Chief Finance Officer and Executive Director for Commercial & Financial Services

23. Terms of Reference Review Appendix - report by the Chief Executive & Monitoring Officer

24. Appointment of New Independent Members of the Joint Audit Committee - report by the Chief Executive & Monitoring Officer

25. Forward Work Programme - report by the Chief Executive & Monitoring Officer

26. Date of the next meeting - 17 June 2019