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Transparency

Following the transfer of governance from Police Authorities to Police and Crime Commissioners under the Police Reform and Social Responsibility Act 2011 certain transparency information is required to be made available to the public.

The Office of the Sussex Police and Crime Commissioner is committed to being open and transparent. You can find all information we are required to share with you by clicking on the headings below.


Who are we and what we do

Here you will find details of the organisational structure of the OSPCC, governance and statutory information and location with contact details.

 

Structure of the OPCC

Police & Crime Commissioner

Katy Bourne

Senior Employees 

The Order requires disclosure of senior employee remuneration which exceeds £58,200.

The names, positions and salaries of the three senior employees this relates to within the Office of the Sussex Police & Crime Commissioner are detailed below:

 

Name Position Salary
Mark Streater Chief Executive & Monitoring Officer £97,563
Iain McCulloch Chief Finance Officer £79,000
Mervin Dadd Head of Public Engagement & Communications £77,487

 


Staff structure of the OPCC

The number of members of staff
The Office of the Sussex Police & Crime Commissioner is a small dedicated Team of experienced officers whose role it is to support the Police & Crime Commissioner in delivery of her policy priorities. More information can be found in The Office page.

Proportion of staff who are members of an ethnic minority, have a disability and are women

The breakdown of these figures can be viewed in the staff monitoring section of The Office page.

Staff organisational chart
The structure chart for the OSPCC can be viewed here.

Information about the arrangement that the PCC has to make use of the staff of the Chief Constable or the local authority
The PCC does not have any local authority employees in her office. There is one member of staff seconded from the Force to the OPSCC.

Contact information
Office of the Sussex Police & Crime Commissioner, Sackville House, Brooks Close, Lewes, East Sussex, BN7 2FZ
Office: 01273 481561
Email: pcc@sussex-pcc.gov.uk

Geographical area of operation
Sussex

General outline of responsibilities
An outline of the responsibilities of the Sussex PCC is available here.

Appointment of Independent Custody Visitors and associated arrangements
The Office of the Sussex Police & Crime Commissioner manages an ICV Scheme under section 51 of the Police Reform Act 2002

Relationships with other bodies
The Commissioner works with a number of partner agencies and other bodies

 

 


What we spend and how we spend it

Here you can find out about the financial information relating to projected and actual income and expenditure relating to our budget, statement of accounts, expenditure over £500, contracts and expenses.

How the police budget is spent

The police budget for 2017/18 is £290.5. This will be spent as follows:

Police Officers £156.3m
Police Community Support Officers £6.4m
Police Staff £68.6m
Buildings and Transport £15.6m
IT and Mobile Technology £15.3m
Other Spend* £28.3m
Total Spend   £290.5m

* this includes police supplies and services, community safety funding and victims’ services.

Policing precept and other sources of income (including grants)

The police precept for 2016/17 was increased by 3.4%. This equated to an additional £5.00 for policing per year per household (for a Band D property).

Other sources of funding, including grants are detailed below:

Funding from Government £164.9m
Council Tax £88.8m
Specific Grant £10.4m
Other Income £25.8m
Total funding £289.9m

Final Statement of Accounts 2015/16

The Commissioner and the Chief Constable approved and signed the Statement of Accounts for 2015-16 at the meeting of the Joint Audit Committee on 22 September 2016.

The Police & Crime Commissioner’s Statement of Accounts for 2015-16 can be viewed here

The Chief Constable’s Statement of Accounts for 2015-16 can be viewed here

The Summary Statement of Accounts for 2015-16 can be viewed here

Crime & Disorder Reduction Grants
The Commissioner has allocated a number of crime and disorder reduction grants through the Community Safety Fund and Victims’ Services Fund. The name of the projects, recipients, grants awarded and the sources of funding for the successful applications can be viewed here.

Annual Investment Strategy
The 2017/18 Treasury Management Strategy Statement was endorsed by the Joint Audit Committee on 23 March 2017 and approved by the Commissioner on 27 March 2017.

Expenditure
Lists of all expenditure exceeding £500 by individual month can be viewed here.

Details of contracts awarded

A list of the contracts awarded can be viewed here.

Full copies of contracts over £10,000 are available on request through the Joint Procurement Service Unit for Sussex and Surrey by email to: JointProcurementService@surrey.pnn.police.uk

Total Salary Costs                 
The total salary costs for the OSPCC are available here: 2012/2013, 2013/2014, 2014/2015, 2015/2016 and 2016/2017.

Expenses
The Commissioner’s expenses are published here.

The Chief Executive & Monitoring Officer and Chief Finance Officer’s expenses can be viewed here.

Pay and grading structure
The police staff pay scales can be viewed here.

Annual Audit Letter
The Annual Audit Letter for the year ended 31 March 2016 can be viewed here.

Other key financial documents
Code of Corporate Governance Framework incorporating the Statement of Corporate Governance; Code of Corporate Governance; Scheme of Corporate Governance; Financial Regulations and Instructions; Contract Standing Orders; Scheme of Consent; and Scheme of Delegation

Joint Audit Committee (JAC) – for meeting papers and reports relating to internal audit, external audit and other internal control measures

 

 


What are our priorities

Strategies and plans, performance indicators, audits, inspections and reviews, including the Police and Crime Plan and Annual Report.

Police & Crime Plan
The Police & Crime Plan is a living document and is reviewed and refreshed periodically to ensure it continues to accurately reflect local and national priorities. You can view the current Police & Crime Plan here.

Annual Report
The PCC is also required to present an Annual Report for each financial year.


Reports presented to the OSPCC indicating service provision and performance assessments of the police force
During the Police Accountability Meetings, the PCC questions the Chief Constable on Sussex Police’s performance against the priorities and objectives set out in the Police & Crime Plan.

Information on the performance of the OSPCC
The PCC is directly elected every four years by the public.

The Police & Crime Panel has been established to examine the actions and decisions of the Commissioner and to make information available to the public so that they in turn can hold the Police & Crime Commissioner to account.

Reports by external inspectors and auditors
Her Majesty’s Inspectorate of Constabulary                                                                          Annual Audit Letter

Statistical information provided to the OSPCC
Where statistical information is provided to the PCC, details will be published here as appropriate.

There are also a number of publically availably sources of data and information about policing, crime, community safety and criminal justice that you may be interested in, including:

Police.UK for neighbourhood level crime maps, police performance and information and advice

Office for National Statistics (ONS) – for statistics relating to crime, criminal justice, offenders and the police

Crime Survey for England & Wales – measuring the extent of crime in England and Wales by asking people whether they have experienced any crime in the past year

Home Office – statistics on hate crime, racist incidents, crime detection and crime against businesses

Ministry of Justice – statistics relating to the operation of the criminal and civil justice systems

Her Majesty’s Inspectorate of Constabulary (HMIC) – independent policing inspectorate

Privacy Impact Assessments
Privacy Impact Assessments (PIA) are a tool that can be used to identify and minimise the privacy risks of projects. In particular, a PIA can reduce the risk of harm to individuals through the misuse of personal information. It can also help in the design of more efficient and effective processes for handling personal data.

Any PIAs used by the OPCC will be published here, either in full or summary format, as appropriate.

 

 


How we make decisions

This page explains our decision making processes and how we keep a record of our decisions. It also includes information on some of our engagement and consultation activity with local people.

Schedule of meetings open to the public
To provide stronger and more transparent accountability of the police, the Sussex PCC webcasts her monthly Performance & Accountability meetings with the Chief Constable.

Agendas, approved  minutes and any background papers for each public meeting and any other decision-making meetings
Meetings of the:
Joint Audit Committee
Equalities and Diversity Accountability
Health and Safety Accountability
Governance and Integrity Accountability

 

Records of important decisions
The Police & Crime Commissioner makes a number of important decisions to do with policing and crime in Sussex.

You can view the decisions that the Commissioner has made so far here.

Procedures, facts and analyses of facts used for decision-making
Information on our internal governance structure and decision making processes, including our Scheme of Delegations, can be found in our Governance documents.

Public consultations
The Police & Crime Commissioner regularly consults with the public to understand their concerns and issues on topical policing issues.

For a record of these consultations and their results click here.

 

 


Our Policies and Procedures

Here you can find out more information about the policies and procedures and the written protocols that we have in place regarding the delivery of our services and responsibilities.

Policies and procedures for the conduct of the OSPCC’s business
Code of Corporate Governance
Code of Conduct
Decision Making
Persistent Complainant
Whistleblowing
Treasury Management
Publication Scheme
Victims’ Code
Diversity
Health and Safety
Governance and Integrity
Independent Police Custody Visiting
Financial Regulations
Records Management and Disposal Policy
Risk Management Policy
Social media policy

Policies and procedures for provision of services
For information on how we handle requests for information, please visit the Freedom of Information section of our website.

Policies and Procedures for procurement and commissioning arrangements
Procurement is covered within the Financial Regulations

More information on Commissioning can be found here.

Within this section you can also find out information relating to:

  • Victims Services
  • Community Safety
  • Restorative Justice

Funding is also available on the Apply for Funding page via the Community Safety Fund and Victims’ Services Fund.

Policies and Procedures for the Employment of staff
The Office of the Police and Crime Commissioner (OSPCC) follows the same employment procedures as Sussex Police.

Complaints Procedures
Complaints Procedure
Complaint Form
Complaints Policy
Records Management and Personal Data Policies
The OSPCC has a Records Management and Disposal Policy, and a schedule for the maintenance of its records.

Fileplans
There is currently a review of the business classification scheme for the management of information.

Charging regimes and policies
Most Freedom of Information Requests are free of charge, however there might be a small fee for photocopies or postage.

This is covered in the national legislation.

Subject Access Requests
Unless a Subject Access Request relates to one of a small number of special categories of information, the maximum fee that can be charged for dealing with it is £10. Different fee limits apply where the request concerns health or educational records or credit files.

 

 


Police Appeals Tribunals

Here you will find details of forthcoming Police Appeals Tribunals to be held at the OSPCC offices.

 

Police Misconduct Appeals

Disciplinary matters involving police officers and special constables are currently governed by Police (Conduct) Regulations 2012, which was amended in 2015. From 1 May 2015, any new cases of police officer misconduct may result in hearings that can be attended by the public, including the media.

Details of upcoming hearings will be published with at least five days’ notice on the Sussex Police website. The amended regulations state that police gross (serious) misconduct hearings must now be held in public and, from January 2016, they must be presided over by a legally qualified chair.

The legally qualified chair will make a decision on whether the hearing will be held in public, in private or part public/private and wherever possible should state why.

The Office of the Police & Crime Commissioner for Sussex is responsible for the appointment and training of the legally qualified chair.

 

Police Appeals Tribunals

Police Appeals Tribunals (PATs) hear appeals against the findings of gross (serious) misconduct brought by police officers or special constables. PATs are currently governed by Police Appeals Tribunal Rules 2012, which were amended in 2015. The amendments set out what may be published in respect of appeal hearings and allows for the appeal hearings to be held in public.

Members of the public can now attend appeal hearings as observers but are not allowed to participate in proceedings. The Office of the Police & Crime Commissioner for Sussex is responsible for appointing the chair to conduct the proceedings.

 

Booking to attend

Places are limited and will need to be booked in advance, preferably at least 48 hours before the hearing. Details of how to do this will be published with each hearing date. To comply with the rules of attendance, observers are required to provide the following when booking:

  • name
  • email address
  • contact telephone number

To book a place at a forthcoming hearing please email: pcc@sussex-pcc.gov.uk

Full details of the conditions of entry to Police Appeal Tribunals can be read here: Conditions of Entry – PATs

Upcoming appeals

None.

 

Past appeals

Details of past appeals will be displayed here for 28 days following the outcome of the Police Appeals Tribunal.

None.

 

 

 


Lists and Registers

Details of assets, registers of interests and gifts and hospitality offered to the Office of the Sussex Police and Crime Commissioner, as well as information provided in response to Freedom of Information requests.

Any information we are legally required to hold in publically available registers. This information is listed below:

Asset Register
The full list of Police & Crime Commissioner assets includes all premises or land owned, leased or occupied for the purposes of the PCC.

The estates strategy has been launched and sets out how the modernisation of the policing service in Sussex Police will be provided.

Registers of Interest
View registers of interests for the Police and Crime Commissioner, Chief Executive and Chief Finance Officer.

Register of Gifts and Hospitality
View registers of gifts and hospitality for the Police and Crime Commissioner and the Office of the Sussex Police & Crime Commissioner.

Disclosure Log
This can be found on the Freedom of Information page.

 

 


The Services We Offer

Information about the services that fall within the responsibility of the Office of the Police and Crime Commissioner.

Information about any services provided by the OSPCC, Listed below

Leaflets and explanatory booklets
Sign up for the PCC’s weekly newsletter here
Other leaflets –
Council Tax Leaflet
Police Stop & Search

Media Releases
All media releases are displayed as news stories on our Media Centre

Any services provided by the OSPCC for which the OSPCC is entitled to recover a fee, together with those fees.
N/A

 

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